• 6 people are interested
 

Administrative Assistant

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ORGANIZATION: PHILOSOPHERS STONE COMMUNITY OUTREACH

  • 6 people are interested

Administrative Assistant to the Chief Strategy Officer (CSO)
Location: Newark, NJ
Reports To: Chief Strategy Officer (CSO)

Job Summary:
The Administrative Assistant to the CSO provides comprehensive administrative support to the Chief Strategy Officer of The Philosopher’s Stone Community Outreach (PSCO). This role is crucial in ensuring the efficient operation of the CSO’s office, facilitating communication, and supporting the strategic initiatives of the organization.

Roles and Responsibilities:

1. Administrative Support:
- Manage the CSO’s calendar, schedule appointments, and coordinate meetings.
- Prepare and organize meeting agendas, materials, and minutes.
- Handle correspondence, including emails, phone calls, and letters, on behalf of the CSO.
- Maintain an organized filing system for important documents and records.

2. Communication:
- Serve as the primary point of contact between the CSO and internal/external stakeholders.
- Draft, proofread, and edit reports, presentations, and other documents.
- Facilitate clear and efficient communication within the organization and with external partners.

3. Project Coordination:
- Assist in the planning and execution of special projects and initiatives led by the CSO.
- Coordinate logistics for events, meetings, and activities involving the CSO.
- Track project timelines and ensure deadlines are met.

4. Data Management:
- Collect and organize data and information needed for reports and strategic planning.
- Maintain databases and ensure data integrity and confidentiality.
- Prepare and analyze data for presentations and decision-making.

5. Office Management:
- Ensure the CSO’s office is well-organized and stocked with necessary supplies.
- Coordinate travel arrangements, including booking flights, accommodations, and transportation.
- Manage expense reports and budget tracking for the CSO’s office.

6. Support Team Operations:
- Provide administrative support to other senior staff as needed.
- Assist with the onboarding of new staff and volunteers.
- Participate in team meetings and contribute to the development of organizational strategies.

Qualifications:

- Education: High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
- Experience: Minimum of 2 years of administrative experience, preferably supporting senior executives.
- Skills:
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to manage multiple tasks and priorities in a fast-paced environment.
- High level of discretion and confidentiality.

- Attributes:
- Detail-oriented with a proactive approach to problem-solving.
- Strong interpersonal skills and ability to work well with diverse teams.
- Commitment to the mission and values of PSCO.
- Flexibility to adapt to changing priorities and needs.

Benefits:

- Opportunity to work in a mission-driven organization dedicated to promoting love, trust, and compassion.
- Professional development and growth opportunities.
- Collaborative and supportive work environment.

Join us in making Newark a better place for all its residents through love, trust, and compassion. Be a key part of our team at The Philosopher’s Stone Community Outreach.

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About PHILOSOPHERS STONE COMMUNITY OUTREACH

Location:

279 S. 9th Street, NEWARK, NJ 07103, US

Mission Statement

Our mission is to inspire individuals, families and communities to heal and reform with love, trust and compassion.

Description

The Philosopher’s Stone Community Outreach is a registered 501(c)(3) charity founded in Newark, NJ. We empower low-income communities through essential programs. Our initiatives include The Woman First Society, supporting women; The Abundant Harvest Community Garden, addressing food insecurity; Transcendence Pathways, fostering personal growth; and The NewARK Life Initiative, promoting kindness and unity. WE ARE CURRENTLY RECRUITING UNPAID VOLUNTEERS!

CAUSE AREAS

Community
Environment
Women
Community, Environment, Women

WHEN

We'll work with your schedule.

WHERE

279 South 9th StreetNewark, NJ 07103

(40.74196,-74.19915)
 

SKILLS

  • Office Reception
  • Office Management
  • Executive Admin
  • Administrative Support
  • Customer Service
  • Data Entry

GOOD FOR

N/A

REQUIREMENTS

  • Flexible, Part or Full-Time

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