Event Coordinator

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About Us:

The Donovan’s Venom is a 501c3 nonprofit organization focused on curating universal accessibility to fine arts and music education for all. We are passionately dedicated to ensuring that everyone, regardless of financial circumstances, has access to high-quality music education, performance opportunities, and fine art. We aim to inspire, empower, and uplift communities by fostering a love for music and the arts through our commitment to education, inclusivity, diversity, and social impact, which drives us to expand our reach continually and enrich the lives of those we serve.

We’re looking for an Event Coordinator to join our growing team!

What you’ll do:

• Assist in the planning and coordination of events, including venue selection, vendor management, and logistics coordination
• Collaborate with the Event Planner and other team members to develop event concepts and themes
• Coordinate event logistics, including transportation, accommodations, catering, audiovisual equipment, and signage
• Ensure all logistical details are handled efficiently and effectively to support the smooth execution of events
• Liaise with vendors, suppliers, and service providers to secure necessary equipment, materials, and services for events
• Assist in attendee registration, ticketing, and communication
• Provide support to attendees before, during, and after events, addressing inquiries and providing assistance as needed
• Provide on-site support during events, including set-up, registration, guest assistance, and coordination of activities
• Ensure all event elements are executed according to plan and address any issues or concerns as they arise
• Perform various administrative tasks related to event planning and coordination, including budget tracking, expense reconciliation, and documentation management
• Maintain accurate records and files to support event operations

What we’re looking for:

• Experience in event planning, coordination, or hospitality, preferably in a nonprofit or community organization
• Possession of strong organizational and time management skills
• Possession of excellent communication and interpersonal skills
• Ability to work effectively with diverse teams and stakeholders
• Ability to prioritize tasks and meet deadlines in a fast-paced environment
• Must be located in the Greater Atlanta area
• Bachelor's degree in Event Management, Hospitality, Marketing, or related field preferred