Event Planner

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The Donovan's Venom is looking for an Event Planner to join our growing team!

Role & Responsibilities:

• Event Coordination: Plan, organize, and execute events from start to finish, including venue selection, budget management, vendor coordination, and on-site event management. Ensure all aspects of the event run smoothly and efficiently with minimal supervision.
• Event Design and Theming: Develop event themes, concepts, and designs that align with the organization's brand and objectives. Coordinate with vendors to create visually appealing and engaging event spaces.
• Logistics Management: Manage event logistics, including transportation, accommodations, catering, audiovisual equipment, and signage. Coordinate with internal teams and external partners to ensure all logistical details are handled effectively.
• Budget Management: Develop event budgets and track expenses throughout the planning process. Negotiate contracts with vendors to ensure cost-effective solutions while maintaining quality standards.
• Marketing and Promotion: Collaborate with the marketing team to develop event marketing strategies and promotional materials. Leverage various channels, including social media, email marketing, and traditional advertising, to generate buzz and drive attendance.
• Attendee Management: Coordinate attendee registration, ticketing, and communication. Provide exceptional customer service to attendees, addressing inquiries and concerns promptly and professionally.
• Post-Event Evaluation: Conduct post-event evaluations to assess event success and identify areas for improvement. Gather feedback from attendees, sponsors, and stakeholders to inform future event planning efforts.

• Bachelor's degree in Event Management, Hospitality, Marketing, or related field preferred.
• Proven experience in event planning and coordination, preferably in a nonprofit or community organization.
• Strong organizational and project management skills, with the ability to manage multiple projects simultaneously.
• Excellent communication and interpersonal skills, with the ability to build rapport with diverse stakeholders.
• Creative thinking and problem-solving abilities, with a keen eye for detail and design.
• Proficiency in event planning software and tools, such as event management platforms and budgeting software.
• Ability to work flexible hours, including evenings and weekends, to accommodate event schedules.