Administrative Assistant/Office Manager

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CHM Bible Theatre is seeking a detail-oriented and organized Administrative Assistant/Office Manager to provide administrative and operational support to our organization. The Administrative Assistant/Office Manager will play a key role in ensuring the smooth functioning of day-to-day operations, including office management, communications, record-keeping, and administrative tasks. This individual will work closely with the Executive Director and other team members to facilitate efficient and effective organizational processes.

Responsibilities:

1. Provide administrative support to the Executive Director and other staff members, including managing calendars, scheduling meetings, and coordinating appointments.
2. Serve as the primary point of contact for internal and external communications, including answering phones, responding to inquiries, and directing correspondence to appropriate staff members.
3. Manage office operations, including maintaining office supplies, equipment, and facilities, and ensuring a clean and organized work environment.
4. Assist with the preparation and distribution of internal and external communications, including newsletters, emails, and social media posts.
5. Coordinate travel arrangements and accommodations for staff members, guests, and performers as needed.
6. Assist with the planning and execution of events, meetings, and fundraising activities, including logistical support, RSVP tracking, and onsite coordination.
7. Maintain accurate records and databases, including donor information, volunteer records, and organizational files, ensuring data integrity and confidentiality.
8. Perform general clerical duties as needed.

Qualifications:

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Minimum of 1-2 years of administrative experience, preferably in a nonprofit or office setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace (Gmail, Google Drive, Google Calendar).
• Strong organizational and time management skills, with the ability to multitask and prioritize tasks effectively.
• Excellent written and verbal communication skills, with a professional and friendly demeanor.
• Ability to work independently with minimal supervision and as part of a team.
• Strong attention to detail and accuracy in data entry and record-keeping.
• Commitment to confidentiality, integrity, and professionalism.