Executive Assistant to Project Director: Refugee Support Project

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In light of the horrific war in the Ukraine, PPSC (Psychoanalytic Psychotherapy Study Center) mobilized to form the PPSC Refugee Support Project (RSP), a group of volunteers throughout the mental health and lay community, to provide crisis and support services to refugees, their families and service providers impacted by the war. We are working to expand our services to refugees of various populations and are currently expanding to include Spanish-speaking support to our referrals. Volunteers in the PPSC RSP fall into several categories: Licensed Clinicians/Therapists, Translators, Asylum Advocates and Administrative Volunteers.

ISO: Executive Assistant to Project Director of the Refugee Support Project

Administrative volunteer may be licensed or unlicensed.

Work under the supervision of the Project Director who is also a Clinical mentor.

They will assist the Project Director with:

• being the right hand of the Project Director

• tasks such as communications (email, calls) within and outside of RSP

• Updating our excel database when a new Volunteer joins

• Updating documents in Google Drive, sharing them with Volunteers and Organizations as needed

• Updating Google Drive workflows and directory as needed

• reaching out to our internal teams (as needed) for updates and Director's requests

• Attending one Monthly All Teams meeting

• Setting up Zoom invites and ensuring that all Team Members receive it

• Misc. admin tasks

Specifics:

• Being a self-starter is a must, as is the capacity to work autonomously yet efficiently.
• Strong ability to take initiative with assigned tasks
• Strong critical thinking, problem solving, and coordination of Project needs
• Ability to check email/texts 1-2 times daily, mostly for urgent issues (other tasks usually can be done within 72 hours)
• Knowledge of Google Drive and Zoom
• Russian/Ukrainian/Spanish speaking a HUGE plus!

Professional letters of reference/recommendation from PPSC can be requested by Volunteers and will be awarded to those who are engaged in the role which they have expressed interest in.

*** There are systems and workflows in place for each task (within reason) so we encourage an open mind, comfortability with structure and fluidity, as well as recognition that as a Project we will support you/your needs every step of the way.