Administrative Assistant

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HELP FROM HATTIE is in need of an administrative assistant who is a self-starter. We are seeking someone with basic knowledge of Microsoft applications, electronic document signing, and email communications. We would like this person to be available 3 hours a day at least two days a week for an ongoing basis as our organizations needs have grown. Some duties may include:

Responding to toll free call messages.
Placing direct phone calls to program participants and organization partners
Tracking program appointments
Plan meetings and take detailed meeting minutes.
Write and distribute email, correspondence memos, letters, and faxes
Assist in the preparation of regularly scheduled reports, as needed
Update and maintain office policies and procedures, as needed
Maintain supply inventory communicate ways to be more cost effective
Maintain contact lists for vendors, volunteers, grant offers
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Help with event preparation, as needed

Some duties may change as this role is supported by other staff and volunteers.