Executive Administrative Assistant

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Have you ever thought about what you could learn from working with an organization that has been founded and established by someone who is actually in prison? As a trusted advisor, the Executive Administrative Assistant serves on the organization's Executive Committee as a point of contact between our incarcerated founder and staff directors and internal/external clients. This is a volunteer position with an option for competitive salary ($38,755-$48,473) upon securing funding.

WHAT YOU WILL DO:

• Act as the point of contact between our incarcerated founder, staff directors, board members and internal/external clients

• Undertake the task of receiving calls, taking messages, and routing correspondence

• Manage requests and queries appropriately

• Maintain meeting minutes, arrange meetings and appointments and provide reminders

• Make travel arrangements

• Take dictation and accurately enter data in designed records

• Monitor office supplies and research advantageous deals or supplies

• Produce reports, presentations, and briefs

• Develop and carry out an efficient documentation and filing system

WHAT YOU NEED TO SUCCEED:

• Proven experience as an Executive Administrative Assistant, Senior Executive Assistant or other secretarial position

• Full comprehension of office management systems and procedures

• Excellent knowledge of Microsoft Office (Word, Excel, PowerPoint), Google Docs and Spreadsheets, Dropbox, and Asana

• Exemplary planning and time management skills

• Up-to-date with advancements in office gadgets and applications

• Ability to multitask and prioritize daily work

• Proficient in written and verbal communication

• Discretion and confidentiality