Assistant Treasurer - Sierra Club Ohio

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We are seeking a volunteer to fill this crucial role of helping us maintain Sierra Club Ohio’s financial management systems. The primary role of Assistant Treasurer is to manage Sierra Club Ohio's donation receipts and other mailed correspondence, and to assist the Treasurer with affiliated Group communications, reports, and budget preparation.

Responsibilities of this position include:

• Provide the Treasurer with data and information as requested and assist in preparing finance reports, the annual budget, and the year-end reports required by the National Sierra Club.
• Manage Sierra Club Ohio's post office box by receiving and appropriately distributing all mail coming into the post office box, including donations from the Ohio fundraising Appeals, checks from National Sierra Club, other receipts, invoices, and general correspondence.
• Distinguish between c4 donations to Sierra Club Ohio, c3 donations to the Sierra Club Foundation, membership renewal checks, Political Action Committee (PAC) donations, and activity participation fees, and maintain a system for donation checks to be sorted, logged, and distributed to the appropriate persons, Sierra Club departments, and Ohio bank accounts.
• Deposit c4 donations received through the Sierra Club Ohio's post office box into the Sierra Club Ohio checking account.
• Prepare a spreadsheet log with detailed information regarding all Sierra Club Ohio c4 donations, and send this information to the Bookkeeper for entry into QuickBooks finance records and Salesforce (Membership) donor records.
• Ensure that financial records and documentation are kept in accordance with Sierra Club records retention policies.
• Provide confidentiality and security for all demographic, bank account, and credit card information of donors.
• Maintain regular contact with affiliated entities in the Sierra Club Ohio region (Groups, ICOs, and PACs), and ensure that these entities provide the financial records and reports required by Sierra Club Ohio and the National Sierra Club.
• Assist with communicating changes in finance-related policies and procedures to state staff and volunteers as needed, and respond to routine inquiries from state staff and volunteers regarding financial matters.
• Follow proper internal controls and separation of duties between the Treasurer, the Assistant Treasurer, and the Bookkeeper.
• Provide other tasks as assigned and day-to-day support for Sierra Club Ohio as needed.
• Participate in Finance Committee meetings on the first and third Wednesday of each month.

Knowledge and skills:

• Minimum 1-2 years of experience with finance and funding duties
• Knowledge of banking, bookkeeping and finance management
• Strong written and oral communication skills
• Experience in maintaining databases
• Independent self-starter
• Team player
• Willingness to learn and develop new skills
• Knowledge and background with environmental and social justice issues

Benefits:

• Support Sierra Club Ohio with ongoing critical work in our network of staff and volunteers
• Join a team and meet new people around the state
• Build your skills for financial maintenance and accountability
• Be part of a group working towards equitable community building and connection

The Assistant Treasurer is an unpaid volunteer position that will report to the Treasurer. The start date and hours are flexible.

Anyone applying must reside in Ohio in order to provide the physical presence needed to carry out the duties required for this position.

We encourage interested parties with diverse backgrounds to apply.

Please send your resume and cover letter to State Director, Ericka Copeland at: ericka.copeland@sierraclub.org and contact her with any questions