Director of Operations ( United States Only)

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Board of Directors' Purpose The Board of Directors are responsible for steering the organization forward, fundraising, and ensuring the nonprofit has the resources it needs. This may be done by attending networking events and making valuable connections. Members will also be responsible for the oversight, insight, and foresight of the corporation. Lastly, the Board will serve as volunteers without compensation.

Time Frame Each board member shall serve a two-year term on the Board

Meeting Time Board meetings will be held once a month and DOF will also attend members meeting every two weeks

Director of Operations

The Director of Operations is responsible for overseeing the day-to-day operations of the organization and its members. They ensure it runs efficiently and that all team members have what they need ( supplies and resources) needed to perform their duties and a safe and supportive work environment. The director of operations also coordinates communications and information flow among and between Safe Haven Space Board members, Executive Management, and team members. This position will be working with the Executive Director/CEO

Position Responsibilities

• Make Sure the Organization fulfills legal obligations.
• Improve the Organization's public standing

• Establish a policy-based governance system
• Oversees all operational and administrative functions
• Works with individual department heads to monitor their work,
• Performs Chair responsibilities when the Chair cannot be available
• Ensure the organization meets it staffing needs, may make final call for hiring
• Manages the day-to-day marketing and communications, via volunteer management
• Manage financial documents
• Responsible for recording and distributing minutes of meetings. Ensure that proper notice is given for meetings,
• Support the board of directors and the governance committee: managing communications, scheduling, meeting logistics; taking minutes at meetings, answering emails, and directing them to relevant members and staff
• Provide general support to the CEO, such as scheduling meetings and responding to inquiries.
• Maintains records of the board and ensures effective management of the organization’s records
• Oversee grant management to ensure that (a) accurate, timely financial statements are prepared in accordance with grant requirements; and (b) grant applications and reports and thank-you notes are prepared and submitted on a timely basis.
• Managing contracts, agreements and legal documents (articles, by-laws, IRS letters, etc.)
• Assume responsibilities of the chair in the absence of the board chair, chair-elect, and vice chair.
• Train and oversee interns and committees
  
• Develop annual goals and action plans in alignment with Safe Haven Space's strategic plan

Qualifications

• BA (required), MA (a plus) Business or Accounting degree mandatory,
• Minimum of 1-3 years experience in management, organization roles ideally with both external audit and in-house financial management experience
• Experience either as an employee or board member of a nonprofit organization; must be familiar with nonprofit finance and accounting regulations
• Proven track record of success facilitating progressive organizational change and development within a growing organization
• Excellent judgment and creative problem-solving skills including negotiation and conflict resolution skills
• Strong mentoring, and coaching experience to a team with diverse levels of expertise
• Entrepreneurial team player who can multitask
• Superior management skills; ability to influence and engage direct and indirect reports and peers
• Self-reliant, good problem solver, results-oriented
• Energetic, flexible, collaborative, and proactive; a team leader who can positively and productively impact both strategic and tactical finance and administration initiatives.
• Exceptional written, oral, interpersonal, and presentation skills and the ability to effectively interface with management, Safe Haven Space Nonprofit’s board of directors, and team members
• Ability to operate as an effective tactical as well as strategic thinker
• Passion for Safe Haven Space’s mission