Assistant Event Coordinator for Veteran Nonprofit

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Help us reach more Veterans, their families, and caregivers to raise awareness of issues they may have earned benefits and other help for.

• Working with the Founding Director, the Event’s Coordinator, and other team members, identify Veteran and related events for our, Know A Vet?, participation in the San Francisco Bay Area.
• Communicate with event hosts to determine specifics of our participation according to event type. If there is a fee involved, make sure to get approval.
• Help with the planning of our participation in identified events.
• Using our 'Material Checklist for Events’, Identify materials, equipment, etc. needed for each event. Arrange for delivery, setup, takedown, cleanup, and return of materials and equipment.
• Identify staffing needs. Work with the Volunteer Coordinator to arrange for and schedule volunteers to staff the event. Ensure volunteers understand our 'do you know a Vet?’ approach to interacting with event attendees. Overbook volunteers, as we assume a 30% "no show".
• Help prepare event materials, handouts, etc. as needed.
• Ensure a lead volunteer attends each event to oversee activities.
• Ensure compliance with event host’s rules, requirements, and guidelines.
• Monitor registration and track RSVPs when required for events, answer questions and resolve issues as needed.
• Track expenses. Obtain receipts.
• Maintain event notes to assist with future event planning.
• Develop positive relationships with event hosts.
• Drive our mission at every event: Attract | Inform | Connect. "Do You Know A Vet?"