Event Assistant Volunteer

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Event Assistant Volunteer

GiGi’s NYC Overview:

GiGi’s Playhouse NYC is the only organization in New York City solely dedicated to the development of individuals with Down syndrome of all ages, from birth through adulthood and at every phase of life. We provide therapeutic, educational, social, and creative arts programs and events year-round, at no cost to participants or their families. GiGi’s NYC serves over 1,000 people with Down syndrome and their families, representing almost 10% of the NYC Down syndrome population of approximately 11,000. For more information, please visit our website at www.gigisplayhouse.org/newyork.

GiGi’s NYC is looking for a seasoned event assistant with evidence of success managing large scale events/projects. The candidate should have demonstrated experience managing up with executive leadership. Responsibilities include:

• Defining resource requirements and managing resource availability & allocation - both internal and third party.
• Outlining a budget based on requirements and tracking costs to deliver the project on budget.
• Schedule key project milestones with dates (forecast and actual), work streams & activities.
• Tracking the project and providing weekly reports on project status.
• Managing and adjusting for any changes in project scope, schedule and / or budget.
• Identifying and mitigating any potential risks.
• Managing the relationship and communication with the Gala Chair and committee members, ensuring the project is delivered to their satisfaction.
• Assist with OneCause platform.

Job Details:

• Must be proficient in Microsoft Office and G-Suite, knowledge of SharePoint. Comfortable learning new platforms.
• Commit to Event Assistant role for at least one year.
• Organized, effective communicator, flexible.
• Volunteer 5-10 hours per week, with some weeks requiring more hours as event approaches.
• This position will be mostly virtual with the expectation that the Event Assistant be on-site on event days or as needed.

Benefits

• Work directly with our Gala Chair and Gala Committee, consisting of board members, and other high-profile members of our community.
• Gain invaluable experience working with a nonprofit.
• Develop social media community management skills.
• Deepen your understanding and connection with Down syndrome community members.
• Become engaged and/or deepen your knowledge of issues affecting the Down syndrome community in a powerful and rewarding environment.

All interested individuals should contact Patricia Donini at pdonini@gigisplayhouse.org.