Administrative Assistant to CEO/Director of Project Management

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Specific Responsibilities: Under general directions and supervision, the Administrative Assistant is responsible for supporting the day-to-day functions and activities. Specific job functions:

• Provide clerical support including filing, printing, copying, correspondence, and errands.
• Create and maintain FMGG’s master calendar.
• Schedule meetings.
• Track and order supplies.
• Track inventory.
• Document all donated produce by sort, weight, and recipient.
• Create slides for reporting to various stakeholders (Franciscan Monastery, FMGG’s Board of Directors and members, funders, etc.).
• Help prepare on day of events, including signing in volunteers, set-up and clean-up of space, and giving direction throughout the event.

Language Skills: Must have good written and verbal communication skills. Ability to effectively present information and respond to questions from a variety of audiences. Ability to communicate with constituents on the telephone, in person, and in writing.

Physical Demands: While performing the duties of this job, the incumbent is regularly required to use hands to finger, handle, or feel and talk or hear. The incumbent is frequently required to walk, sit, and reach with hands and arms. The incumbent is required to stand, walk and lift and sit while working. Work is done both indoors and outdoors with both cold and hot weather.

Work Environment: The noise level in the work environment is usually low to moderate and conducive to perform required duties described in this job description.