Development Assistant Volunteer

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Overview of position: Development volunteers support the central mission of the Willamette Heritage Center, a private, non-profit museum, history society, and historic event space. Volunteers in this role assist with membership and donation data entry, correspond with donors through follow-up letters and appeals, and help fulfill donation requests from outside organizations. Additional tasks may include sending mail, generating reports, and preparing event materials, as necessary.

Essential Duties and Responsibilities:

• Enter data using museum-specific software (PastPerfect) for membership, donation, and fundraising event records.
• Process and prepare correspondence for new, lapsed, and impending renewal memberships.
• Produce specific follow-up letters to clients for both monetary and in-kind donations.
• Generate data reports as needed.
• Fulfill and track external donation requests.
• Prepare supplies and donor materials for fundraising events, such as the WHC’s Fall Gala.
• Assist with projects as needed - mailings, donation records, data entry etc.

• Strong communication and customer service skills.
• Able to listen to and communicate with people of diverse backgrounds, education levels, and ages.
• Able to learn Development best practices, departmental processes, and organizational policies.
• Able to handle confidential information with discretion and respect.
• Familiar with or able to learn Microsoft Word, Excel, and museum-specific software.
• Dependable and punctual.
• Self-directed and willing to take initiative.
• Must present a professional appearance.
• Must pass a criminal background check.
• Willing to follow Willamette Heritage Center rules and procedures.