Event Planner for Kitten Rescue

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Summary : An Event Planner finds and executes opportunities for Bitty Kitty Brigade to engage with the public. Bitty Kitty Brigade events are designed to 1) find potential adopters or volunteers, 2) fundraise, and 3) educate the public about our mission.

Position Supervised by :

Event Director

Duties and Responsibilities :

• Planning
• Create a proposal for budget, supplies and volunteers needed for the event
• Communicate with any external partners (venue, donors, etc.) involved
• Request any graphics or designed items for advertising or handouts
• Track expenses and donations for BKB accounting
• Promotion and Execution
  • Coordinate set up/tear down
  • Ensure BKB policies are followed if any kittens are to be present
• With support from Events Director, coordinate volunteer preparation for event
• With support from Events Director, prepare and send timely notices, invitations or social media posts about the event
• Attend the event as the key contact from BKB and supervise any participating volunteers
• For onsite events:
• Event Follow-up
• Submit list of donors, partners and/or volunteers for thank you’s
• Debrief with Events Coordinator to discuss what did and didn’t work for this event
• Provide copy of any files or records from the event to assist with future planning

• Detail-oriented with good organizational skills
• Must be able to manage own time and work independently to meet applicable deadlines and goals of the event
• Communication (listening, writing, and speaking)
• Must exhibit professionalism in personal behavior when representing or communicating on behalf of BKB; be outgoing and friendly
• Basic computer skills (email, spreadsheets, word processor) and active or willing to be on Facebook.