Program Support Assistant

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If you are interested in this volunteer position, please fill out our volunteer survey at https://www.fitandfoodconnection.org/volunteer


We are looking for an organized, responsible program administrative assistant with strong interpersonal and communication skills, and the ability to coordinate and efficiently multi-task wellness related activities. Individual must be driven, with experience working with Microsoft Office applications, and committed to supporting our programming team where needed.

Specific duties include:

• Collaborates with Program Director and Coordinator on a variety of administrative tasks
  • Updates attendance tracking and mailing list spreadsheets
    • Works one-on-one with clients to ensure that they are properly registered and added to our data system
  • Assists with the intake process for new partner referral programs for clients
  • Supports with writing content for programming sections of the quarterly newsletter
    • Reaches out to Fit and Food clients for testimonials
  • Assists with maintenance of voicemail tracker spreadsheet for Food Access clients
  • Files and organizes programming documents
  • Creates invoices for partner programming events
  • Reaches out to businesses for donation needs (food, fitness equipment, raffles, etc.)
  • Updates and manages programming spreadsheets with up-to-date series information
  • Conducts research to find new volunteer fitness instructors and dieticians
  • Assists in finding, ordering, and delivering gifts for active volunteers
• Ensures organization and efficiency on systematic tasks across all programming
• Supports as a Program Ambassador when spots are not filled by the team
  • Assists with sign-in and provides flyers and sanitation products at events
  • Assists the instructor with set up and clean up
  • Shares programming reminders and answers any questions that participants may have about Fit and Food
• Attends tabling events to represent The Fit and Food Connection and to make connections with community members