Executive Assistant

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Executive Assistant

JOB SUMMARY

The primary function of the Executive Assistant is to provide support to the Executive Director and the Executive & Leadership Teams. Completes numerous clerical and administrative tasks, allowing the Executive Director to focus solely on the tasks directly related to their duties. This role will also be expected to provide cover and support to the other Executive Assistants, where necessary

Responsibilities

• Schedule meetings and maintain Executive Director’s calendar.
• File and retrieve documents and reference materials
• Conduct research, assemble and analyze data to prepare reports and documents
• Arrange and coordinate meetings and events
• Record, transcribe and distribute minutes of meetings
• Communicate with all staff/volunteers to follow-up on assignments, schedule meetings, provide task lists, and other items as necessary
• Monitor, respond to and distribute incoming communications
• Support the Department Managers in creating various reports
• Coordinate project-based work
• Attend regular staff and departmental meetings
• Any other projects or duties as requested by the Programming Director

Desired qualifications AND SKills

• Strong reading, writing and communication skills
• Excellent interpersonal skills
• Excellent organizational and planning skills
• Attention to detail and accuracy
• Strong computer skills
• Working knowledge of relevant software, such as MS Office products including PowerPoint and Excel, and Adobe Acrobat
• Knowledge of standard office administrative practices and procedures
• An Associate’s or Bachelor's degree or equivalent preferred
• At least 1 year of providing administrative support