Operations Assistant

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Job Brief

We are looking for a competent Operations Assistant to provide personalized administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to the executives’ working lives and communication.

Responsibilities

* Act as the point of contact between the executives, staff and clients
* Undertake the tasks of maintaining correspondence with community partners, management and clients
* Handle requests and queries appropriately
* Arrange meetings and appointments and provide reminders
* Take minutes for meetings and accurately enter data
* Produce reports, presentations and briefs
* Develop and carry out an efficient documentation and filing system
* Assist program leads, managers and assistants with implementation, delivery and troubleshooting of community-based programming.

Requirements

* Proven experience in Reception, Administrative Roles
* Knowledgeof MS Office, Google Suite
* Proficiency in English
* Exemplary planning and time management skills
* Tech Savvy
* Ability to multitask and prioritize daily workload
* High level verbal and written communications skills
* Discretion and confidentiality