Assistant Secretary-General, Director of the Executive Office

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The IYF Executive Office (ExO) is a central office tasked with the development of corporate strategies, policies, tools and systems in both key and cross-cutting management areas. The office provides the support needed to enable the IYF Senior Management Team (SMT) to effectively perform their leadership roles. The ExO oversees the work of the IYF Commissions, Regional Administrations, HQ Bureaux and their associates’ bodies.

Under the guidance and direct supervision of the Secretary-General, the Assistant Secretary-General and Director of the Executive Office provide management support to senior management, Regional Administrations, and other HQ departments and contributes to the development of quality management content including the development of management tools and content to address management challenges. Also, he/she is responsible for knowledge sharing and learning management.

Duties and Responsibilities

(A) Corporate Management Support:

• Providing overall leadership and shaping strategic thinking for IYF’s engagement across member countries;
• Providing guidance to the IYF Representatives and Regional Directors, including playing a facilitating role with host Governments, donors and counterparts as needed;
• Building and maintaining strategic partnerships for IYF, with a focus on knowledge sharing, joint activities and resource mobilization;
• Provides substantive inputs and supports the development of policies, procedures, terms of references, strategies, guidance notes on management issues;
• Coordinates reviews, analyses and quality assurance of key policy documents prepared by the Executive Office Units before submission to internal and external bodies;
• Directly liaise with the IYF Chairs and other HQ/regional Directors on substantive issues on behalf of SG;
• Contribute to the review/evaluation of Country Teams work plans, and Regional-level Administration’s plans;
• Represents and serves as designated management focal point for the IYF Headquarter, coordinate high-level meetings and missions;
• Conduct reviews, analysis and provides inputs and comments in cooperation with other cross-functional units’ prior submission to the IYF Senior Management for final clearance and approval; and
• Performs other duties, as assigned by the Secretary-General.

(B) Executive and Operations Support:

• Serve as HQ focal point for interagency relationships and issues by attending meetings, taking notes and drawing conclusions on the implications in the IYF and opportunities for interventions, partnerships, diplomacy, etc., which would require the active and direct intervention of the SG;
• Manage the IYF Executive Office, its staff, integrated work plans, and budgets, with appropriate delegation of day to day management operations;
• Managing the budget of the IYF Head Office in collaboration with SMT and HQ Operations Team;
• Assist in the preparation of high-level missions and special events of the IYF;
• Keeps abreast of major events globally which are of interest and relevance to the IYF and advise senior management team accordingly;
• Provides oversight and guidance to the Executive Office in the field of management for efficient functioning of their duties; and
• Attends high-level meetings with the Secretary-General and prepare relevant notes for file and ensure follow up.