Office Assistant_ Human Resources Department

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We are looking for an organized Assistant/ file clerk to do file management and maintenance. You will organize paperwork according to an efficient filing system and digitalize all important documents. You will be expected to protect and update files as well as make them easily accessible to your colleagues.

An Assistant/file clerk must be organized and possess a serious understanding of confidentiality and data protection. The ideal candidate will be skilled in computers and detail-oriented.

The goal is to preserve the company’s records and manage paperwork effectively.

• Check incoming paperwork (correspondence, invoices, etc.) and make copies before distributing
• Sort all papers alphabetically and according to content, dates, significance etc.
• Create or update records with new files and information
• Store all paperwork in designated places securing the important documents
• Enter paperwork into an electronic system either by data entry or by using optical scanners
• Develop an efficient filing system to make updating and retrieving files easier
• Follow policies and confidentiality dictations to safeguard data and information
• Monitor inventory of files, paper clips, etc. and report shortages

• Checking incoming paperwork (correspondence, invoices, etc.) and making copies before distributing
• Sorting all papers alphabetically and according to content, dates, significance, etc.
• Creating or update records with new files and information