Leadership Events Intern at National MS Society

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POSITION SUMMARY

Be part of one of the most vibrant fundraising galas in the Kansas City community! The National MS Society is seeking a Leadership Events Intern to assist the Leadership Events Specialist and Mid-America President in the planning, coordinating, and execution of the National MS Society’s Dinner of Champions Orange Party. The intern will work on a variety of projects that will develop their fundraising, event planning, and marketing skills. Main support tasks include but are not limited to event planning, media and web updates, mailings, auction preparation, donor research, and sponsorship fulfillment.

Intern will have the opportunity to obtain service-learning hours, college credit, and/or recommendation letter, pending satisfactory performance.

The right candidate will be detail-oriented, resourceful and perseverant, with excellent communications and problem-solving skills.

ESSENTIAL FUNCTIONS/RESPONSIBILITIES

Event Logistics (45%)

• Weekly check in with supervisor to discuss tasks/project status, and prioritizing work
• Solicit silent auction items for Dinner of Champions and other events and act as point person for organizing collection, tracking, and night of event display of items
• Work with supervisor to use mobile bidding vendor, GiveSmart, to update silent auction listings and create silent auction packages
• Assist staff in all aspects of event planning and logistics including but not limited to ideation, solicitation, vendor relationship building, sponsorship tracking and activation, maintaining RSVP list, and day of event execution for Dinner of Champions and other special events
• Support day-of-event logistics preparations (creating signage, event timeline, site map, staff memos, etc.)
• Attending meetings with staff and vendors in preparation of event

Marketing/Communications (45%)

• Checking and responding to emails and voicemails in a timely manner
• Assist with web, social, and email form creation and scheduling
• Assist with Dinner of Champions and other special event committee materials, solicitation letters, and meetings as needed
• Research opportunities to help market event and recruit new attendees
• May work with volunteers to utilize their assistance in making phone calls or mailing solicitation letters, invitations, and thank you letters
• Assist with other corporate sponsorship related projects, including working on sponsorship presentations and, where appropriate, accompanying staff on sponsor meetings or event site visits

Other duties as assigned (10%)

Learning Objectives:

• Understand how an organization engages volunteers in a meaningful way
• Learn how to effectively plan and execute events
• Learn nonprofit industry leadership and management best practices
• Identify ways to improve key leadership skills including managing projects and event timelines
• Communicating and interacting effectively in the workplace
• Executing a vision
• Role of nonprofit sector in society

1. Field of Study: Marketing, Communications, Event Planning, Nonprofit Management, Hospitality, or other related fields
2. Year in school: Freshman, Sophomore, Junior, or Senior
3. Time Commitment: 16-20 weeks/semester and 10-15 hours/week. Hours are anytime Monday-Friday between the hours of 9AM-4:30PM. Some night/weekend hours might be required.

• Experience in events, administrative work, or research preferred
• Excellent customer service/public speaking skills; friendly demeanor on the phone and in person
• Good organizational skills; detail-oriented; and able to follow through with projects on time
• Results/goal oriented; commitment to raising funds to further the NMSS Mission

• Proficient computer skills in Microsoft Office Suite: Word, Excel, PowerPoint, etc. (Experience with Mail Merging is a plus, but intern can be trained.)
• Ability to sit in front of computer for a length of time
• Ability to use phone equipment for a length of time
• Available to attend/work Dinner of Champions on Wednesday, April 22 from 5:30-8:30 PM
• A background check is required at no cost to the intern
• Must have car and valid driver’s license to get to and from the office, as well as run position-related errands