Gift Shop - Bookkeeper Volunteer

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OVERVIEW:
The volunteer bookkeeper is responsible for maintaining accurate records of consignment items, including entering new inventory, tracking sales, calculating commissions, and coordinating commission payments with the finance department.

DUTIES & ACTIVITIES:
● Maintain individual spreadsheets for each consignor containing their name and number.
● Record new items brought in by consignors on the New Intake Form, including descriptions, prices, and assigning invoice numbers.
● Price each item individually and attach price tags.
● Organize consignor spreadsheets into sections: SOLD, FOR SALE, and PICKED UP.
● Enter new items into Excel sheet, including date, invoice number, description, and cost.
● Create a daily Transaction Sheet to track sales, keeping one copy in the shop binder and providing a second copy to the bookkeeper along with price tags of items sold.
● Update consignor spreadsheets by moving sold items from FOR SALE to SOLD section and calculating a 70% commission for each item.
● Prepare monthly commission checks for consignors who have sold over $10.00 worth of items, totaling sales and commission amounts and generating invoices for the finance department.
● Keep records of invoices for reference in the gift shop.
● Periodically, every 6 months, identify items in the shop for at least 6 months, create Pickup Forms, and notify consignors for item retrieval.
● Upon retrieval, update consignor spreadsheets by moving items from FOR SALE to PICKED UP section and record the date of pickup.

QUALIFICATIONS & SKILLS:
● Proficiency in Microsoft Excel for data entry and spreadsheet management.
● Strong organizational skills to maintain accurate records of consignment items and transactions.
● Attention to detail to ensure correct pricing and commission calculations.
● Excellent communication skills for working alongside consignors, gift shop volunteers, and the Finance Manager.
● Ability to work independently and efficiently in a fast-paced environment.
● Reliable and punctual attendance for scheduled shifts and monthly tasks.
● Prior experience in bookkeeping or similar administrative roles preferred.
● Commitment to CFPA’s mission and values, including promoting diversity, equality, and inclusion

BENEFITS:
● Be a part of a dynamic team helping enrich the lives of older adults and Portland area residents in affordable housing units.
● Opportunity to meet new people and build relationships with fellow volunteers, staff, and CFPA participants.
● Contribute your expertise in bookkeeping to our volunteer-led Gift Shop.

TIME COMMITMENT: 2-3 hours weekly or approximately 5 hours bi-weekly. In addition to, 2-3 hours at month-end to prepare and finalize statements.

LOCATION: Community for Positive Aging 1820 NE 40th Ave, Portland, OR 97212

OUR MISSION: Community for Positive Aging is a caring and healthy organization that encourages intergenerational relationships, recognizes the wisdom and experience of its elders, and demonstrates awareness and respect for the aging process. Seniors have access to a full spectrum of services, including social, emotional, educational, and recreational opportunities appropriate to their unique needs and interests. We value, appreciate and encourage the important contributions of older adults in our community and empower people of all ages to achieve happy, healthy aging.

OUR VALUES: Respect ~ Excellence ~ Diversity, Equity, Inclusion ~ Teamwork ~ Innovation ~ Community
CFPA was founded as Hollywood Senior Center in 1973, a nonprofit committed to creating an uplifting and vibrant environment for adults 55 and older while providing a channel for intergenerational relationships and learning. In July 2021, HSC expanded by absorbing The Giving Tree, another not-for-profit organization, committed to providing residential services to people living in affordable housing, including access
to culturally-specific food, throughout Portland; merger of these two organizations form CFPA.

NOTICE OF NON-DISCRIMINATION: It is the policy of the Community for Positive Aging to treat all people with dignity and respect. The agency prohibits discrimination based upon race, sex, religion, creed, color, gender identity, age, national origin, marital status, pregnancy, sexual orientation, gender expression, citizenship status, military service, veteran status, housing status, familial status, source of income, political affiliation, union affiliation, physical disability, mental disability, or other protected status in accordance with applicable law. In addition, we shall not discriminate against minority-owned, women-owned, or emerging small businesses.