Part-Time Volunteer Bookkeeper/Account Representative

Save to Favorites

Cross Over Community Development is seeking a part-time volunteer bookkeeper/Account Representative. Cross Over Community Development (COCD) is a 501(c) (3) nonprofit organization that was established in 2016 to support immigrants and refugees in re-establishing high-quality lives for themselves and fully participating in the life of their new community in Dayton, Ohio.

Job Summary: The part-time volunteer bookkeeper/Account Representative will perform both accounting and administrative functions and will report to the Executive Director. Accounting functions include recording, classifying, examining, and processing and recording donations and receipts; accounts payable, wire transfers and payments; reconciliations; and preparing financial reports. Administrative functions include collecting and sending mail, recording incoming packages; depositing funds; managing organization purchases and the special request from volunteer groups; managing online accounts such as software, telephone, Internet, bank, etc.; filing monthly receipts, and managing the organization’s insurance policies.

Responsibilities:

Accounting duties include:

• Process and record pledges, donations, and fees, as well as accounts payable transactions, to proper fund (classification) and general ledger account
• Process payments to vendors and make wire transfers where necessary
• Maintain bank account ledger, manage cash flow requirements, and reconcile bank accounts
• Prepare monthly, quarterly, and yearly payroll tax forms and make necessary payments as required by federal and state law, and prepare W-2s at year end
• Prepare financial statements, for the Treasurer and Board of Directors
• Maintain complete and auditable historical financial records to support transactions and maintain a backup of any computer or electronic files
• Assist in duties such as the development and preparation of the annual budget, preparing and distributing timely donation acknowledgments and year-end donor contribution statements

Administrative duties include:

• Collect mail from the post office; record incoming packages; sort mail and packages
• Send outgoing mail, including bulk mailings
• Make bank deposit of incoming funds
• Prepare reports for Executive Director, including bank, payments, funds, expenses, and deposits
• Manage online accounts such as bank, telephone, Internet, software, etc.
• Manage office insurance policies

Other duties include:

• Perform any other duties as requested
• Work with Board of Directors and committees to assist when needed as directed by Executive Director