Call for Day-of ACT-W New York Conference Volunteers

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Call for Day-of ACT-W NYC Conference Volunteers

Become a Volunteer

ACT-W conferences run on the energy of our volunteers who care about empowering women in technology. The ACT-W New York Conference is an annual one-day action-packed event where talented women can build skills, grow their community, and accelerate their career path by connecting with companies that truly fit them best. The conference includes speaking sessions, hands-on workshops, one-on-one coaching sessions, and more.

As a volunteer, you’ll be a vital part of the conference and help to create a welcoming and outstanding conference experience for about 200 participants from the New York Area. The volunteering experience is a unique opportunity to participate in the conference activities. ACT-W New York volunteers will be responsible for various conference duties such as staffing the registration/information booth, crowd management, assisting speakers and pre-conference course instructors, and the communicate information about the conference.

What is expected of me?

As a volunteer, you’ll be expected to be available throughout the entire conference time / your shift - May 18th - 19th, 2017. You’ll also be responsible for any parking and accommodation costs during and from the conference.

Who can volunteer?

• Anyone 18 and over

Volunteer Positions

(Examples below, but please note that positions may fluctuate on-site due to event needs)

ACT-W Kick-off Happy Hour "Ask Me" Ambassador

These are sociable people that help with set-up, check greet folks at the door, and assist with break-down. You may also guide people to the bar, bathroom, and tables. They will also refer issues to problem solver volunteers or registration/information volunteers as needed.

ACT-W Conference "Ask Me" Ambassador

These are sociable people who are experts on various areas of content: conference schedule content, happy hours, dinners, etc. All of the information they provide is to enhance the attendees’ experiences. They will also assist any overflow attendees by locating alternative sessions they can attend. They will also refer issues to problem solver volunteers or registration/information volunteers as needed.

Registration/Information Booth

These volunteers will locate registration packets and explain contents to attendees. Any registrations issues will be transferred to the load for resolution. They will also act as the source of information about the conference activities, directions and sessions. Volunteers will be required to stay at registration booth for the assigned hours unless otherwise directed.

Event Manager - Sessions, Workshops, Keynotes, and Opening/Closing Ceremonies

These volunteers will act as the liaison to speakers during sessions and workshops. They will introduce speakers with a pre-written script, assists speakers with A/V issues, make sure water has been provided, act as a time-keeper for session/course, act as room monitor to make sure room is not overcrowded, and collect presentations on USB drive at end of sessions and workshops. If room reaches capacity, they will work with Problem Solvers or "Ask Me" Ambassadors to close the session to further attendees. Volunteers will be required to stay in the session/course for the assigned hours.

Social Media / Citizen Journalist

These volunteers will be responsible for covering sessions as a reporter. They will make social media posts, and take pictures during the session. Volunteers will coordinate with communications and social media leads to follow posting requirements.

Problem Solver

These volunteers assist where needed to resolve unexpected issues. We are seeking people who are comfortable being in customer service and resolving problems on the fly. Please note if you are knowledgeable about audio visual, etc, because technical difficulties can occur during the conference where we may need your help.

Volunteer Wrangler

These volunteers ensure that all other volunteers know where they should going and what they need to know and/or have on hand.

Set up / Clean up Crew

These volunteers help set up and/or breakdown the conference area, sessions, workshops, career fair, breakfast, lunch. This includes moving chairs, tables, et. Must be able to lift 25 lbs.