Virtual Office Assistant Needed For Michigan Employment & Training Plus

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Virtual Office Assistant

This is an unpaid volunteer position.

Main Job Tasks and Responsibilities

• answer phones and transfer to the appropriate staff member
• take and distribute accurate messages
• coordinate messenger and courier service
• monitor incoming emails and answer or forward as required
• prepare outgoing mail for distribution
• fax, scan and copy documents
• maintain office filing by utilizing cloud storage systems
• update and maintain databases such as mailing lists, contact lists and client information
• retrieve information when requested
• update and maintain internal staff contact list
• type documents, reports and correspondence
• organize travel arrangements for staff
• co-ordinate and organize appointments and meetings

Education and Experience

• High School Diploma or equivalent
• business college training an advantage
• previous office experience may be requested but this can also be entry level position
• competent computer skills including MS Office or equivalent
• internet skills including use of e-mails, group messaging and data collection
• numeracy and literacy skills

Key Competencies

• organization and planning skills
• work management and prioritizing skills
• verbal and written communication skills
• problem solving ability
• attention to detail
• accuracy
• flexibility
• reliability
• teamwork

Requirements

• Must be able to work from home/ Virtual Office
• Must have own PC, Microsoft Office, Internet, Phone, All in One Printer, Scanner, Fax
• Must be able to take directions
• Must have a good personality/People Person

www.metplus.org