Administrative Assistant

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Job Description Opportunity
Young Mothers, Inc. is seeking an organized and detail-oriented Administrative Assistant to support our administrative team. This remote role offers an excellent opportunity for individuals looking to contribute to the smooth operations of a mission-driven organization. The selected candidate will play a vital role in maintaining effective workflows, managing administrative tasks, and supporting volunteers.

• Maintain workflow by analyzing current methods and implementing reporting procedures to enhance operational efficiency.

• Create and revise systems by evaluating operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements.

• Resolve administrative issues by coordinating report preparation, analyzing data, and identifying solutions.

• Provide information by responding to inquiries and requests in a timely and accurate manner.

• Create and update PowerPoint presentations, volunteer forms, and other administrative documents as needed.

• Schedule interviews, assign administrative projects, and expedite work to ensure operational requirements are met.

• Send consistent communication to all YMI volunteers to ensure alignment across committees.

• Assist with onboarding and offboarding for volunteers and the administrative team.

• Help train volunteers on operational systems during the monthly All-Hands meetings.

• Update and maintain the Encore Rewards Program.

• Perform other administrative duties as assigned.

• Reporting skills, administrative writing skills, and proficiency in Microsoft Office (Word, Excel, PowerPoint).

• Knowledge of Microsoft Teams for communication and collaboration in a remote work environment.

• Ability to manage processes and improve office systems and procedures.

• Strong organizational skills, with the ability to manage multiple tasks and prioritize effectively.

• Strong problem-solving skills to identify issues and implement solutions.

• Maintain professionalism in all interactions.

• Strong verbal and written communication abilities.

Young Mothers, Inc. is proud to provide equal opportunities to all qualified applicants. We do not discriminate based on race, religion, ancestry, citizenship, marital or familial status, sexual orientation, color, national origin, gender, age, disability, or veteran status.

We look forward to receiving your application. All information will be kept confidential in accordance with EEO guidelines.