Virtual Non Profit Grant Writer

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GRANT WRITER

Janet Thomas is the CEO of the Bible Stories Theatre. She is organizing a musical stage play entitled Nefertiti 18 th Dynasty. She needs a grant writer to help her bring the production to the stage. She is seeking help from several volunteer agencies where he/she will be required to submit a job description for the volunteer position of grant writer.

Under the direct supervision of the Chief Executive Officer, the BSTFPA grant writer will identify, define, and develop funding sources to support existing and planned program activities as well as lead the development, writing, and submission of grant proposals to federal, state, and private funding agencies. And conducting the full range of activities required to prepare and submit timely, accurate, compelling, polished proposals (including budgets) to foundation, corporate, and government sources. This includes tracking program department funding needs and strategy; prospect research; maintaining the calendar of grant application; project management for grant applications; writing, preparing, and submitting Letters of Interest [LOIs] and grant applications; calendaring, tracking, and submitting grant reporting on grant deliverables; tracking all documents and program information required by funders; maintaining grant tracking, filing, and database entries; summary of awarded applications & project management of award signature process; developing and fostering relationships with public and private grant makers; and ongoing funder communication in collaboration with the Chief Executive Officer. Provides development support, in a team environment, with other fundraising and department initiatives and activities.

Essential Tasks

• Responsible for tracking of programmatic funding needs and grants fundraising strategy for BSTFPA programs.
• Research prospective grant sources (private, corporate and government) compatible with BSTFPA’s mission, values, and programs in support of the theatre’s strategic and program goals and calendaring those prospects into the annual grant strategy.
• Attend bidder conferences and grant application training sessions hosted by funders, as necessary.
• Coordinate the development of grant requests by establishing timelines that outline tasks, assignments, and deadlines; meet all deadlines; facilitate timely communications with program leadership; collect grant submission materials from Programs and Finance.
• Draft and edit high quality, compelling LOI’s, grant proposals, grant reports, and acknowledgement letters.
• Research and collect data and study findings to support grant proposals and reports. Special attention should be made in checking for completeness against grant instructions, spelling, grammar, and style; and to ensure compliance and regulatory requirements.
• Format agency and departmental budgets to meet grant sources’ budget requirements. Copy, collate, package, and submit final grant materials per grant instructions, and within funder deadlines.
• Respond to inquiries from funders and programs strategically and in a timely manner based on guidance from the Chief Executive Officer.
• Establish and maintain positive and professional working relationships with private grantors, corporate funders, and governmental agencies.
• Reviews, summarizes, and tracks data on grant awards received in database and file formats.
• Oversee and track all grant milestones including, but not limited to; proposals in development, proposals submitted to funders, proposals that have been issued or canceled, deliverable deadlines, communication, and awards, in donor tracking software, ensuring that all content is complete and up to date at all times, and that calendar reminders are set up in Little Green Light.
• In collaboration with Chief Executive Officer and Chief Financial Officer develop an annual grants strategy.
• Establish and maintain positive relationships with BSTFPA’s program directors and staff.
• Professionalism: Treats others with respect. Accepts feedback without defensiveness. Understands needs of the organization might outweigh personal feelings and still provides diligent and careful work product.
• Good Judgment: Considers impact of personal and professional choices. Consistently makes decisions in keeping with organizational values, supervisor’s direction, and common sense.
• Problem Solving: Able to handle common problems without supervisor intervention while knowing when supervisor participation is warranted. Able to foresee when actions might have consequences to others and communicate appropriately before implementing changes.
• Organizational Culture: A commitment to the agency’s mission of the BSTFPA. Familiarity or experience with issues that impact the lives of people supported by the BSTFPA. Sensitive to issues of confidentiality and diversity. Prerequisite Qualifications The candidate must meet the following criteria in order to be considered as a part of the BSTPA volunteer team:
• Three (3) years grant writing and reporting experience in a government/non-profit setting
• Bachelor’s degree in related field preferred
• Prior to joining the volunteer team, obtain fingerprint clearance
• Strong written communication skills; demonstrated ability to write clear, structured, articulate and persuasive proposals.
• Attention to detail, strong editing, and organization skills
• Ability to meet deadlines
• Motivated self-starter with the ability to work independently with purpose and accuracy in a fast-paced environment.
• High proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) * Experience with reporting databases preferred. Ability to:
• Maintain orderly work environment and perform tasks in a prescribed and safe manner. Maintain and improve professional skills and knowledge. Be flexible and receptive to suggestions, input, and change. Understand and carry out both oral and written instructions in an independent manner. Communicate effectively and tactfully in both oral and written forms.
• Ability to write by hand and use keyboard to perform general office functions

In the future this volunteer description has the potential to become a full-time paid position. Further, it in no way states or implies that these are the only duties to be performed by the volunteer incumbent in this position. The Employee may be required to follow any other job-related instructions and to perform any other job-related duties requested.