Flexible Schedule
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Sarasota, FL 34234
FABULOUS ARTS FOUNDATION, INC. COMMITTEE DESCRIPTIONS Committee: Art Collectors in Training (ACT) | Art Director Duties at hand: Physically handling the art, hanging for presentation, logistics in displaying at events. Other ides: Interactive installation Time Commitment: Committee: Programming Basics: This Committee will brainstorm, plan and develop diverse and wide-ranging programming while identifying topics and recruiting participants for panel discussions, presentations, roundtables and more for the annual in-person gatherings of the Film Festival Alliance. These events currently include the annual Panel discussions in May and FabIFF Week in September/October. Duties at hand: The Committee will also work with FabAF to plan and develop regional conferences, which offer terrific opportunities for local festivals and theaters to connect and collaborate. Throughout the year, the Committee will work with the Communications and Professional Development Committee to develop monthly webinars, members-only forum discussions. Time Commitment: Committee: Development Basics: The Development Committee leads the board’s participation in resource development and fundraising. The committee works with the staff to develop the organization’s fund development plan. The committee proposes policies and develops plans, procedures, and schedules for board involvement in fundraising. It helps educate board members about the resources needed to realize the organization’s plans and fulfill its mission. It familiarizes board members with fundraising skills and techniques so that they are comfortable raising money. The committee is the board’s central source of information about the fund raising climate in general, and about the status of the organization’s fundraising activities in particular. The committee plays a strong role in identifying, cultivating, and approaching major donors. Duties at hand: Develop long-term and annual fundraising plans that will generate the funds needed to meet the organization’s fundraising goal. Develop a plan for involving Board members in the non-grant fundraising activities of the organization. Investigate new fundraising projects, activities, and ideas for possible use in the future. As needed, create sub-committees to successfully carry out the fundraising events and activities that are part of the fundraising plan. Supervise the functions of the sub-committees. Annually submit objectives as part of the planning and budgeting process. Submit regular reports to the Board on the progress of fund development activities. Annually evaluate its work as a committee and the objectives it has committed itself to and report on it to the Board of Directors. Report to the Board of Directors at regular meetings of the Board in a manner determined by the Board. Time Commitment: Committee: Fundraising Chair: Basics: The Fundraising Committee's job is not simply to raise money. Instead, the Fundraising Committee is responsible for overseeing the organization's overall fundraising and, in particular, the fundraising done by the board. Duties at hand: To work with staff to establish a fundraising plan that incorporates a series of appropriate vehicles, such as special events, direct mail, product sales, etc. To work with fundraising staff in their efforts to raise money To take the lead in certain types of outreach efforts, such as chairing a dinner/dance committee or hosting fundraising parties, etc. To be responsible for involvement of all board members in fundraising, such as having board members make telephone calls to ask for support, and To monitor fundraising efforts to be sure that ethical practices are in place, that donors are acknowledged appropriately, and that fundraising efforts are cost-effective. Time Commitment: Committee: Children’s Activities & Youth Engagement Tent Chair: Basics: One tent on Saturday, September 25 from 2:30-6:00pm with activities for youth to enjoy during the festival. Duties at hand: Create activities, secure donated and/or purchased supplies, coordination of staff/artists for demonstrations, set-up/clean-up, general assistance, promote tent/programming Time Commitment: Committee: Events & VIP Experience Tent Chair: 1 Chairperson Basics: Members to assist the board with planning and coordinating events throughout the festival which include the Preview Party and VIP Experience. Time Commitment: Committee: After Parties Chair: 2 Chairpersons, volunteer support as needed Basics: Saturday, May Pride | Be Fabulous informal event. Duties at hand: Secure light foods (include vegetarian items), secure beverages (soft drinks, beer, & wine), entertainment (optional), tables, chairs, lights (coordinate with site amenities), set-up/clean-up, work within an approved budget. Time Commitment: Committee: Festival Liaison | Artist Hospitality Chair: 2 Chairpersons, volunteer support as needed Basics: Ensure a welcoming & comfortable environment for artists, solicit for food/beverages for Saturday/Sunday breakfasts, lunches and snacks, & coordinate set-up/clean-up. Duties at hand: Solicit items for artist giveaway, coordinate booth sitters, and volunteers to staff the hospitality/VIP tent. Circulate throughout the festival to serve & identify artist’s needs, and answer general questions about the festival. Time Commitment: Committee: Artistic Committee Liaison Chair: Typically chaired by a board member. Basics: The Artistic Committee Liaison is a member of FabAF. Generally this position is selected/appointed from one of the Directors at Large following the annual selection of Officers. The Artistic Committee Liaison is the main source of communication between the Artistic Committee and the Board and strives to ensure that the Artistic Committee’s recommendations, requests, and updates are accurately reflected to the Board in an unbiased and objective manner. Duties at hand: Attend all Artistic Committee meetings as able and if unable receive the minutes and any reports from each meeting from the Chairperson. Ensure a recording secretary is appointed at each Artistic Committee meeting. Receive reports from the Chairperson of the Artistic Committee for presentation to the Board. Prepare reports on issues or concerns arising from Artistic Committee meetings including a presentation of a suggested selection of plays and directors (by April of each year) for the upcoming season as well as any workshops proposed for the current season. Time Commitment: Committee: Film Committee Fabulous Independent Film Festival (FABIFF) Chair: Basics: This is for future films. We are committed to inclusion and transparency in everything we do. We are looking to take on 5 new screeners who can give clear, honest, and nuanced reviews to the work presented before them and approach each film and artis anew. We will consider the first 50 applicants so please apply today. We can offer either a festival pass to all screeners who complete the requirements. Duties at hand: Fabulous Independent Film Festival is the only LGBTQ+ film festival in Sarasota, Florida, USA focused on Queer cinema. Starting in February and continuing through the end of the year, hundreds of films of all kinds (from works of conventional reportage to the avant-garde) will pour in from all around the world, and all of them will be viewed at least once, some several times, by members of the FabIFF Screening Committee. The primary job of a screener is to thoughtfully view and correctly identify films of interest to the True/False programming team. Our screening committee are literal gatekeepers - often the first people to critically consider a new film. We take this role extremely seriously. When we watch films, we approach them as art. We open ourselves up to their sensorial and intellectual attributes, perking up when those elements truly challenge and/or stimulate us, while also grappling with the ethical framework they present. We can’t truly know the relationship between the film and the sliver of the world it engages with, but we try our best to suss it out and are especially suspicious of films that present humans in flat, simplistic ways, e.g. as experts, as archetypes, as evidence.Our focus is to amplify LGBTQ+ folx and help share their work and inspire beyond our communities. We value imagination, risk-taking, and sensitivity. The art form we engage with is extremely young; there is still so much room for it to grow. We’re eager to encounter work that shows us how cameras and microphones can be used in reality: new ways to instigate, to heal, to see and hear. All Fabulous Independent Film Fest screeners are required to watch and write reviews for a total of 50 films over the course of 5 months between February to July, keeping up with a pace of about 4-5 films (a mix of features and shorts) per week. Your role and reviews are absolutely critical to our programming process as we seek thoughtful screeners who can recognize filmmaking talent and potential, pointing us towards exciting new work. Time Commitment: Committee: Grant Writer Chair: Basics: Experience writing VISTA or grant applications. Duties at hand: Grant researcher role will search for and identify potential grant opportunities and identify grant requirements for specific grants. Grant research experience with the ability to interpret grant guidelines correctly, attention to detail, analytical skills, meet deadlines, organizational skills, effective task and time management skills, work independently, good communication skills. Needs computer skills and access to a computer. Time Commitment: Committee: Art Show & Sale Chair: 1 chairperson and volunteers to work with the Board. Basics: The Art Show & Sale Committee Chair is appointed by the President, with the assistance of the Art Coordinator (AC), and is responsible for planning and execution of the FabAF Art Show & Sale (FASS). Duties at hand: Report results, progress, and problems to the AC and attend all meetings scheduled by the AC Complete monthly state-of-the-committee recap and submit to the AC Recruit committee members and schedule committee member activities Invite the AC to all Committee meetings. Acknowledge by thank you note or other means, appreciation for the work done by the volunteers Set up meetings and make all arrangements necessary with FabAF staff Review the content of the public section of the FabAF website to determine the accuracy of the information pertaining to the work of the committee. Send necessary changes to the AC. At the end of the year, review the committee job description posted on the Guild website and in the Committee Notebook to ensure that they are the same. Make any necessary changes and send them to the AC for review. Coordinate/liaise with the AC on budget and financials. Recruit 6-8 volunteers to help plan and organize the event and assist in supervising and training other volunteers. In addition, 70-80 volunteers are recruited to assist in conducting the event. Update and maintain an email mailing list of Middle and High Schools. Artists and teachers who may be mentoring student artists should also be included. Ensure this list is shared with the AC. Assist Judging Chair, if needed, to recruit a qualified panel of nine judges from different art categories. Recruit, schedule, and train committee members to lead and serve on the various subcommittees before, during, and after the Show. The subcommittees are: Receiving, Computer Operations, Judging, Judging Day Luncheon, Staging, Preview, Members’ Opening Night Sale, Student Artist Reception, Silent Auction, Sales, Take Down and Packing. Time Commitment: Committee: Marketing Chair: 1 Chairperson with volunteer support with direction from the board. Duties at hand: Oversee all things related to the planning, coordination, and operation of interactive programming throughout the festival site. Marketing/Design Specialist This volunteer would assist with design and graphics for new FabAF marketing materials. Skills needed/proficiency: Graphic design, marketing material layout and production. Assist with rebranding and manage a project to re-brand the organization from University Street Ministry to Teen Feed. This includes changing FabAF’s logo, website presence, and marketing. This work requires advertising, marketing, project management, electronics communications, and graphics design skills and experience. Other activities include new newsletter template, editing website, blogging strategy, developing brochures, and editing existing documents and materials. Recruitment and Engagement Strategy: Presentations at orientation session by FabAF to specifically define what skills are needed, outcomes/products, and timelines that clearly define the work and expectations. Time Commitment: Committee: Merchandise Chair: 1 chairperson and volunteers to work with the Board. Basics: Choose the annual Festival image for merchandise for t-shirts and posters Duties at hand: Secure printing quotes for t-shirt only (Raymond James designs and produces posters), establish delivery dates, monitor progress, coordinate t-shirt production for sales, and deliver posters to Board & Committee for promotional purposes. Distribute t-shirts to board, committee members and other VIPs, organize folding of t-shirts prior to Festival. During the Festival, with volunteer support, to work the merchandising booth. Monitor post-event sales, devise merchandise plan with production chair, secure storage, handle money and monitor sales, after event prepare inventory and coordinate storage of leftover merchandise. Other duties: Pricing out merch items, distributors and analysts, managing budgets, predicting sales and profits, negotiating quantities and delivery timescales, supervising and training volunteer staff, and having a manual for volunteer change over. Time Commitment: Committee: Parking, Traffic, Security Chair: 1 chairperson and volunteers Basics: Volunteers in this area will be on the move and outside as they provide guidance for purposes of parking and other assistance as needed for attendees, staff, and others during the event. Drive-in movies will need a system in place for cars to exit in case of an emergency. Duties at hand: Guidance of vehicular traffic for parking in pre-defined and appropriate areas, oversight of a safe and secure are for attendees and staff, assistance through guidance and information for attendees Timeframe: 4-hour shifts Supervision: Parking & Security section leader Qualifications: Ability to stand for long periods of time and work in inclement weather. Time Commitment: Committee: Sponsorship Chair: Chairpersons Basics: Sponsorship Chair The Sponsorship Chair is in charge of providing the opportunity for cash sponsorship to companies and individuals for FabAF. Present sponsorship opportunities throughout the community, make the ask of companies for sponsorship, and follow up to ensure commitment of sponsorships. Set a Sponsorship Goal and create a strategy, in partnership with your event chair and/or committee, to reach your sponsorship goal. Duties at hand: Your efforts will assist with fundraising, as well as offer marketing opportunities to companies and individuals wanting to support our mission. This position requires a person who is comfortable talking to new people and who can motivate people to get involved and raise money. Recruit Sponsorship Sub-Committee volunteers and meet with them regularly. Facilitate contact and follow-up with past and potential new sponsors. Facilitate contact after and follow-up with sponsorship ask through the point of securing the funds. Ensure sponsor amenities are provided as promised. Attend event committee meetings. Obtain sponsorship commitments forms, logos, etc. Select and order recognition items for sponsors. Plan and implement event day sponsor recognition. Recognize and thank sponsorship volunteers and event sponsors. Ensure a Proof of Performance package is delivered to each sponsor within two weeks after your event is over. Qualifications and Skills Knowledge of and commitment to theFabAF’s Mission Knowledge of the community for recruitment of volunteers and potential sponsors Sales experience or being a member of the business committee can be helpful Must be comfortable asking for large sums of money Must have the ability to lead and motivate; as well as excellent organizational skills Time Commitment: Committee: Signage Chair: 2 Chairpersons with volunteer support Duties at hand: Place check-in signage on Wednesday evening/Thursday morning and Festival signage Friday evening/Saturday morning, inventory and photograph existing signage, salvage/dispose damaged and out-of-date signs, coordinate production of new/replacement signage, update banners with current dates, coordinate placement of signage for off-site check-in, directional signage to Festival from off-site check-in, removal and storage of signage and banners on Sunday. Coordinate with the Board of Directors with respect to sponsorship to get logos, banners and other materials properly placed. Time Commitment: Committee: Site Amenities Chair: 2 Chairpersons with volunteer support Duties at hand: Coordinate requests with all committees and solicit bids for booths, tents, port-o-lets, tables, chairs, radios, golf carts and other equipment needs, be on site Wednesday through Friday prior to Festival weekend for set-up for these items including radios and carts, bring supplies from storage unit, implement requirements per site planning design, coordinate needs for electricity, water, etc. with city, secure on-site storage, be onsite during Festival and coordinate breakdown. Time Commitment: Committee: Site Planning Chair: 2 Chairpersons with volunteer support Duties at hand: Handle booth layout and perform other duties as needed, develop site implementing changes/suggestions from previous year, prepare site plan to secure city permits, coordinate activity locations with committees and vendors, prepare site plan indicating artist’s booth assignments, assist Co-Chairs to assign artists to booths, coordinate production of site plan for program, coordinate production and installation of large site plans at Information booth locations, be on site to handle potential problems/relocation requests. Time Commitment: Committee: Sustainability Chair: 1 Chairperson with volunteer support Duties at hand: Assist with being a "greener" festival including identifying opportunities to be more sustainable, researching best practices, coordinating with vendors and other committees, and on-site assistance during the festival. Time Commitment: Committee: Volunteer Coordination Chair: 1 Chairperson with volunteer support Duties at hand: Recruit and coordinate volunteer support as requested by committees, advise merchandising regarding the number of t-shirts/posters needed for volunteers, coordinate support at the Information booths and programs at the Festival. Time Commitment: Committee: Education Advisory Board Chair: 1 Chairperson with volunteer support Duties at hand: The is a volunteer committee composed of professionals in the arts education, media literacy and filmmaking communities. The Committee provides guidance, resources and support for our year-round Education Program and works to connect this program with potential partners and audiences. Time Commitment: BOARD MEMBERS NEEDED Board Position: Treasurer Basics: A nonprofit treasurer is the lead board director of financial management and oversight. In most organizations, the treasurer has a close working relationship with other officers like the board president and secretary. One person to maintain all funds and accounts used by the committees, assist with budgeting process between Co-Chairs and Board of Directors, handel Festival payments/reimbursement, and work to provide for an accurate accounting of all Festival funds. Duties at hand: Some of the basic duties of the nonprofit treasurer aren’t very different from those of managing your personal finances and budget at home. The treasurer usually opens the bank account, manages cash flow and reconciles bank statements. An effective nonprofit treasurer will develop systems for ensuring the organization’s solvency. For example, if membership renewals tend to be high in a particular month, the treasurer may select that month to pay necessary bills like directors’ and officers’ insurance or other anticipated expenses. The treasurer should be prepared to explain all outstanding debts and bills at any time. The treasurer takes the lead in helping the rest of the board form financial policies such as who can access funds, who has check-signing authority, how expenses get reimbursed, use of the organization’s credit card and handling of small cash expenses. Typically, nonprofit organizations require at least two signatures by board officers to process checks. Many organizations also place a cap on writing checks over a certain amount, like $200.00. Some types of nonprofit organizations may be able to invest funds. The treasurer takes the responsibility for investing the organization’s funds and making sure that they are following all federal, state and local laws in this regard. All nonprofit organizations are required to conduct an annual audit. The treasurer and one or more board directors usually participate in the audit, and the treasurer prepares the audit report. Larger nonprofit organizations may form a finance committee. In this case, the treasurer chairs the finance committee and makes recommendations for a co-chair and other committee members. Because of a nonprofit organization’s heavy focus on fundraising, it’s necessary to have a competent person available to fill the position of treasurer at all times. Succession planning for the position of treasurer is vitally important. The current treasurer usually takes the lead on planning for their own succession or offers up recommendations to the nominating committee. Time Commitment: Two festivals in 2024 Board Position: Secretary Basics: Duties at hand: Taking minutes at board meetings is the role the board secretary is most known for. Note, however, that it is also the secretary who manages - or is in charge of - the minutes. The board secretary could take the minutes, or he could delegate that job to someone else who has expertise in summarizing meetings. The board secretary's job is to ensure that minutes are taken, regardless of who actually takes the notes. Taking minutes means taking notes of discussions, decisions and actions made by the board in a meeting. They're not verbatim notes, as is the case with a court stenographer's notes, which include every utterance; they're a summary of the important details from the meeting. The purpose of meeting minutes is to have a record of when actions were taken that can be referred to later. After the minutes are approved - which means that a majority of board members vote that yes, these minutes are an accurate description of what was said and done at that meeting - then the minutes are considered "approved." The board secretary makes sure that the approved minutes are put into their appropriate spot in the records, which could be online, but often they're in hard copy as well, in case the computer system is down. When questions arise, even in court proceedings, approved meeting minutes can often be used as legal proof of what occurred at the meeting. Time Commitment: Once a month for Board meeting closer to events bi-weekly Board Position: Board of Directors Basics: Duties at hand: Being a board member is more than a résumé builder. Members should be committed to following through on promises and assisting the organization to the best of their abilities. This means: Attending meetings and actively participating in committees Communicating with the executive director and other board members Following through on assignments Supporting program initiatives Board members who neglect this prime duty are simply taking up space in the boardroom. Ideally, your entire board is motivated and truly passionate about your mission. As a result, fulfilling the duty of care is easy. Board members should do more than show up. They should fully support and embody your organization’s mission and be loyal ambassadors for your cause. When acting on behalf of the organization, each board member must put aside their personal and professional interests. All activities and decisions should be in the best interest of the organization, not in the best interest of the individual board member. Those who successfully fulfill this duty are those who proactively mingle with volunteers, visit your nonprofit’s facilities, and participate in community initiatives. These individuals fully embrace your mission, not just board service. Your nonprofit’s biggest advocates are its board members. These individuals are the face of your cause and should be expected to use their efforts and abilities to promote the organization’s core mission in an ethical manner. Your board members are the most knowledgeable on what skills and qualities are missing from the boardroom. By leveraging this insight, they’re highly qualified to locate the next best board members to fill those gaps. Current board members should constantly be on the lookout for passionate, qualified recruits who will bring additional knowledge, talent, and background experience to the table. Just like with selecting an executive director, your board is responsible for locating qualified prospects, conducting interviews, and selecting the most qualified candidates.Most of the board’s work is completed in committees. There simply isn’t enough time for the entire board to have lengthy conversations and research specific issues in depth. Because of this, every board member should serve on a committee, effectively steering the organization toward its goals. Individuals should be assigned to committees based on past experience, skills, and interests. For instance, a board member who has a background in accounting would be a great fit for the finance committee. Enthusiastic board members can breathe new life into any organization. But, that’s only if they first fulfill their basic responsibilities. As a leader of your nonprofit’s board, it’s up to you to ensure your fellow board members understand what they should (and shouldn’t) be doing. This way, they can leverage their skills and direct their energy into advancing your organization’s mission in a sound, legal, and ethical manner. A board of directors does not exist solely to fulfill legal duties, but rather, they contribute to the organization’s culture, strategic focus, and financial sustainability. A well-functioning board that adheres to its responsibilities is essential to the health and sustainability of any nonprofit. Time Commitment:
Date Posted: Sep 11, 2023
