Flexible Schedule
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Austin, TX 78701
Caritas of Austin Events Coordinator Intern 2024 to 2025 Description: Reporting to the Events Coordinator, the Events intern will perform a range of administrative and donor support functions to facilitate operation of Caritas of Austin’s fundraising events, including Songs of Hope and Thundercloud Subs Turkey Trot. The Events Intern will directly contribute to increasing Caritas of Austin’s capacity to serve more individuals and families in need. This is an unpaid internship with a time commitment of 18-25 hours per week for one full semester. The Event Intern will: Assist the Event Coordinator in the coordination and execution of Songs of Hope and Thundercloud Subs Turkey Trot in addition to smaller Caritas of Austin events. For Songs of Hope, the Event Intern will: Gain experience on how to successfully manage and plan a large-scale fundraising event/concert. Coordinate entertainment, vendor, venue, and other event-specific communication through emails, phone calls, and on-site visits. Support the Songs of Hope Silent Auction by researching in-kind prospects, performing strategic solicitations, and assisting with pickup of physical items. Make thank you calls and support Event Sponsor stewardship by coordinating and attending sponsor meetings and communication. Help facilitate the Songs of Hope 2024 Events Committee by editing Committee documents, prepping for monthly meetings, and engaging in general supporter stewardship. Assist with projects in the areas of events marketing, grants development, and general development activities as needed. Other duties as assigned. For Turkey Trot, the Event Intern will: Aid in Turkey Trot volunteer coordination and communication through emails, phone calls, and RunSignup. Assist at Packet Pick-up volunteering sessions and/or day-of event Other duties as assigned. General Event Duties Provide a variety of administrative support tasks, such as but not limited to: vendor research, attendee list coordination, and OneCause data entry. Event Software includes OneCause, Raiser’s Edge, RunSignup, and Microsoft Office programs. Knowledge/Skills/Abilities Maintain a professional demeanor. Maintain appropriate professional and personal boundaries. Excellent organizational skills Detail oriented and committed to meeting deadlines. Good interpersonal skills Ability to problem-solve. Solution-oriented and a creative mindset Knowledge of Microsoft Office programs, including Word and Excel Maintain client, donor, and staff confidentiality. To transport general event planning items, the volunteer must have: Transportation expenses incurred by interns and volunteers are considered in-kind donations. Reliable transportation Be at least 21 years of age. The ability to lift up to 20lbs if asked to assist. Current State of Texas Driver’s license Proof of up-to-date car insurance Pre-Screening and Training Pre-screening interview Criminal Background check Required Training Classes include completion of the following: Caritas 101: Understanding volunteering at Caritas. Caritas 3: Understanding the Reality of Poverty Caritas 6: Welcome to Caritas of Austin Development Orientation (with Development Manager)
Date Posted: Oct 31, 2024
Nov 18
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Jan 31
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08:45 AM
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01:30 PM
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Austin, TX 78701
The Community Kitchen opportunity involves preparing and serving lunch to approximately 300 people experiencing homelessness and cleaning up the dining room after the lunch service. Please go to app.vomo.org/org/caritas-of-austin to register an account and sign up for available shifts! Hourly Schedule: (Dine In Service w/ 11+ volunteers, Sack Lunches w/ 10 or less) 8:45am-9:00am - Kitchen Orientation (first time only) 9:00am-11:00am - Food Preparation 11:00am-12:30pm - Serve Meals 12:30pm-1:30pm - Cleanup Dining and Kitchen Area Parking: There are metered spots and a pay lot directly in front of Caritas. See https://www.austintexas.gov/paidparking for more details. Dress Code: Jeans or long pants, t-shirts, and closed-toed shoes. Hat or Hair Net: All individuals must wear a hat or hair net. Long hair must be secured away from face, tied up with a rubber band. Apron and hairnet will be provided. Please bring a hat if you would prefer not to wear a hair net. Unacceptable Attire: Sandals, flip-flops, short, or tank stops are not allowed. Volunteers who come dressed unsuitably will be required to change clothes before being allowed to volunteer in the Community Kitchen. IF YOU SIGN UP TO A VOLUNTEER SESSION AND CAN NO LONGER MAKE IT, PLEASE REMOVE YOURSELF FROM THE SESSION SO THAT SOMEONE ELSE CAN VOLUNTEER AND WE HAVE AN ACCURATE COUNT OF VOLUNTEERS COMING IN TO HELP. Volunteers between the age of 13-17 years need to be accompanied by an adult volunteer also scheduled for the same day. Caritas Clients are prohibited from volunteering with Caritas of Austin. Former clients had to have exited services from any Caritas of Austin program for a year before eligibility to volunteer with Caritas of Austin. Need to know Community Kitchen Volunteer Packet: Please refer to the document attached to this email. The document includes very important information about parking, our dress code, and serving in the Caritas Community Kitchen. Please read it carefully. Adult volunteers coming with Age Minor Volunteers, please review the information thoroughly so that they are knowledgeable of the volunteer experience they will partake in. When reserving your volunteer date you will be prompted to fill out a form and accept the Accident and Liability Waiver. If you have a minor volunteer please add their name in the prompted form. COVID-19: Masks are optional for those who are vaccinated. Unvaccinated volunteers must wear a mask. Links & Attachments Release of Liability Waiver Community Kitchen Volunteer Packet 2024-RXCpq2KO.pdf
Date Posted: Oct 31, 2024
