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Diplomatic event support: Asia Pacific Economic Cooperation (APEC)

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ORGANIZATION: Bay Area Council Economic Institute

  • 440 people are interested
CalAPEC logo
The California APEC 2011 Host Committee logo

You know how San Francisco hosted the signing of the UN Charter in 1945?

Now you have the chance to participate in the same type of history-making!

San Francisco is hosting a two-week set of Asia-Pacific diplomatic meetings -- the largest ever held in California.

Three thousand delegates including cabinet-level ministers, ambassadors, technical officials, and business and non-profit leaders are coming here to talk through how to expand economic growth, and to do it sustainably.

As part of these talks, Secretary of State Hilary Clinton will hold a summit on Women and the economy. There are other events with Energy Secretary Steven Chu, Transportation Secretary Ray LaHood, and Health and Human Services Secretary Kathleen Sibelius.

We need lots of people to help run this event and show how welcoming and international our city and state are.

The State Department will provide training, Secretary Clinton will send you a thank you letter, and it's a great thing to add to your resume and brag to your family and friends.

For more information on the event:
Host committee -
U.S. Government -

Volunteer Roles

Compile Delegate Folders and Stuff Gift Bags
Duties: Help finalize gift bags and delegate folders with key information

Airport Welcome / Information Team San Francisco Airport - Duties:

  • Welcome delegates upon arrival
  • Provide directional assistance to vehicles and shuttle transportation
  • Assist with VIP movements to and from the arrivals and departures
  • Man information/welcome desks

APEC Information Desk - Duties:

  • Monitor and maintain bilateral meeting room requests
  • Answer questions concerning Leaders Week schedule
  • Familiarity with contacts for shuttles, meals, meetings, etc.
  • Familiarity with location and contact information of medical clinic, 24 hour duty officer and knowledge of emergency procedures
  • Assist delegates who wish to visit medical Clinic
  • Monitor lost and found items

Hospitality Desks - Duties:

  • Greet delegates
  • Answer questions concerning shuttle schedule
  • Answer questions about Leaders Week schedule
  • Distribute local SF Bay Area Tourist Information

Credentials Desk - Duties:

  • Distribute credentials
  • Escort meeting participants to meeting locations
  • Distribution of gift bags

APEC Secretariat Documentation Center - Duties:

  • Receives, reviews and distributes documents
  • Print approved documents from APEC Secretariat and other delegations
  • Familiarity with all equipment including thumb drives, Xerox machines, faxes and printers
  • Liaison with "Xerox" technicians
  • Distributes documents as requested
  • Shred documents as needed

Press Corps Volunteer Team - Duties:

  • Assist with riser set-up in briefing rooms
  • Assist with press check-in
  • Direct press to appropriate locations
  • Assist with movement of foreign press and official photogs at spray sites
  • Other duties as directed by Press Lead

Meeting Site Volunteer Team - Duties:

  • Assist with site set-up, as directed by site lead
  • Check credentials at entrance
  • Direct delegates to tour route (if appropriate) and to dinner site
  • Assist with tear-down and clean-up as needed (extra decorations only)

Shuttles/Mini Coach Management - Duties:

  • Accompany delegates en route to venues and communicate logistical info. as needed
  • Checking credentials as delegates board buses
  • Familiarity with credentials/badges
  • Assist delegates with no badges in common-sense manner
  • Familiarity with meeting schedules
  • Assist as needed with transportation issues
  • Provide directional guidance for delegates

Meeting Room Monitor/Setup - Duties:

  • Assist as needed with setup and clean-up of rooms
  • Assist with placement of name tents
  • Assist with escorting guests to seats
  • Assist with placement of conference materials on chairs and tables
  • Familiarity with seating charts and room layout
  • Familiarity of special audio visual needs and who to contact if there is a problem
  • Help direct meeting attendees to coffee breaks, lunches and other support rooms

Common Delegation Room Monitors - Duties:

  • Manages room setup and ensures supplies are kept replenished
  • Confirms equipment is working properly
  • Replenish Copier, Printer and Fax paper
  • Familiarity with contacts for referrals of questions on Leaders Week
  • Knowledge of Leaders Week schedule
  • Liaison with caterer for coffee setup and replenishing
  • Assists with coffee breakouts and meal events as needed

Prayer Rooms/Bilateral Rooms' Monitor - Duties:

  • Assist with set up of room as requested by APEC Secretariat
  • Ensure rooms are set up properly before each new meeting, i.e. supplies and bottled water
  • Ensure prayer rugs are set up in prayer rooms with sign towards Mecca
  • Ensure towels are replenished outside prayer rooms as needed
  • Ensure coffee is replenished as needed
  • Be responsive to APEC Secretariat requests and know contacts for referral of questions

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About Bay Area Council Economic Institute


201 California Street, Suite 1450, San Francisco, CA 94111, US

Mission Statement

The Bay Area Council Economic Institute is a public-private partnership of business, labor, government and higher education, that works to support the economic vitality and competitiveness of California and the Bay Area.


The Bay Area Council and the Association of Bay Area Governments (ABAG) are the Institute’s leading institutional partners. For 2011, the Economic Institute houses the California APEC 2011 Host Committee (, supporting US hosting of the Asia Pacific Economic Cooperation summit processs. The Economic Institute also supports and manages the Bay Area Science and Innovation Consortium (BASIC), a partnership of Northern California’s leading scientific research institutions and laboratories.

Through its economic and policy research and partnerships, the Economic Institute addresses major issues impacting the competitiveness, economic development and quality of life of the region and the state, including infrastructure, globalization, science and technology, and governance. Its Board of Trustees, which oversees the development of its products and initiatives, is composed of leaders representing business, labor, government, higher education, science and technology, philanthropy and the community.


International, Politics, Women


Sun Sep 11, 2011 - Mon Sep 26, 2011


5 Embarcadero CenterSan Francisco, CA 94111






  • Must be at least 16

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