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Secretary/Treasurer for VoteMate

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ORGANIZATION: VOTEMATE INC

Role Overview

VoteMate seeks a dedicated, detail-oriented volunteer to serve as Secretary/Treasurer (Board Officer) for our Board of Directors. This is a hands-on, high-impact role for someone passionate about good governance, nonprofit growth, and empowering voters.

You’ll help shape our young organization’s path by ensuring financial stewardship, good record-keeping, and board compliance-crucial for our next phase of fundraising and launch.

Key Responsibilities

As Secretary:

  • Maintain accurate records of board meetings, including minutes and resolutions

  • Ensure compliance with California nonprofit and IRS requirements for board documentation

  • Manage board meeting schedules, agendas, and notifications

  • Maintain up-to-date records of board members and organizational filings

As Treasurer:

  • Oversee VoteMate’s finances, including budgeting, financial reporting, and bank accounts

  • Coordinate with our CEO and bookkeeper to ensure responsible stewardship of donations and grants

  • Prepare regular financial statements for the board

  • Monitor compliance with nonprofit tax and regulatory filings (with CPA and legal support)

What We’re Looking For

  • Prior experience in finance, accounting, bookkeeping, board governance, or nonprofit administration (volunteer or professional)

  • Detail-oriented, organized, and able to work independently

  • Comfortable using cloud-based tools (e.g., Google Workspace, QuickBooks)

  • Passion for civic engagement and the VoteMate mission

  • Prior board service is a plus, but not required

Commitment

  • Estimated 2-4 hours per month (virtual meetings, occasional email/phone coordination)

  • Initial term: 4-5 months (renewable)

Why Join VoteMate?

  • Play a pivotal role in building a high-impact civic tech nonprofit from the ground up

  • Gain valuable nonprofit governance and finance experience

  • Connect with a passionate, innovative team working to strengthen democracy

  • Flexible, remote commitment that fits around your schedule

  • We’re happy to provide documentation for pro bono/in-kind service and references for future opportunities

More opportunities with VOTEMATE INC

No additional volunteer opportunities at this time.

About VOTEMATE INC

Location:

14060 MARQUESAS WAY, APT 2327, MARINA DL REY, CA 90292, US

Mission Statement

VoteMate Inc. is a 501(c)(3) nonprofit organization leveraging AI to break down barriers to informed voting. Our nonpartisan, private, and secure voting companion translates complex choices on your ballot into clear, personalized insights so voters can make decisions they’re proud of.

Description

In the U.S., millions of voters struggle to complete their ballots - not due to apathy, but because of cognitive overload, misinformation, and lack of time. Traditional voter resources are helpful but static, and most AI tools are restricted from giving specific, localized election information. This leaves voters on their own to navigate a system that’s too complex for many to trust or understand.

VoteMate changes that. Our secure, nonpartisan platform uses AI to guide voters through their own ballots with personalized, plain-language insights. Voters input their address and answer a short values-based questionnaire. VoteMate then generates a customized sample ballot with clear explanations of each race and proposition-along with alignment scores showing how well each option reflects the user’s stated beliefs.

Launching in Fall 2025 in Virginia and New Jersey, VoteMate is designed for time-strapped, digital-first voters who want answers, not noise. Our AI is built to be inclusive, multilingual, and transparent, offering the benefits of cutting-edge civic tech without corporate influence.

VoteMate is not here to influence voters. We’re here to empower them with clarity, confidence, and control.

CAUSE AREAS

Computers & Technology
Education & Literacy
Politics
Computers & Technology, Education & Literacy, Politics

WHEN

We'll work with your schedule.

WHERE

This is a Virtual Opportunity with no fixed address.

DATE POSTED

June 26, 2025

SKILLS

  • Executive Admin
  • Reporting & Dashboards
  • Program Management
  • Project Management
  • Verbal / Written Communication

GOOD FOR

N/A

REQUIREMENTS

  • Driver's License Needed
  • Must be at least 18
  • Orientation or Training
  • 2-4 hours per month (after onboarding which may require some additional learning hours upfront)
  • Prior experience in finance, accounting, bookkeeping, board governance, or nonprofit admin. Detail-oriented, organized, and able to work independently, Passion for civic engagement, Comfortable using cloud-based tools. Prior board service is a plus.

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