Volunteer Opportunity: Internal Systems & Optimization Coordinator (2 Positions Available)

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Recruiting Organization: Lumoset Foundation Inc

Organization: Lumoset Foundation

Location: Remote (U.S. or International)

Schedule: Flexible; 8-12 hours/week

Minimum Commitment: 3 months (Preferred: 6 months)

About Lumoset

Lumoset Foundation is a registered 501(c)(3) nonprofit focused on helping people thrive in a digital world. From online safety to digital income to community empowerment, we equip people with tools to succeed online -- especially those most at risk of being left behind.

We're in a growth phase and building smart, scalable systems to support our programs, volunteers, and community resources. That’s where you come in.

About This Role

We’re looking for two collaborative and systems-minded volunteers to join us as Internal Systems & Optimization Coordinators.

This isn’t a typical admin role -- it’s a chance to shape how a nonprofit operates from the inside out. You’ll work closely with the founder (and with each other) to assess what’s working, streamline what’s not, and help turn disorder into clarity across tools like Google Drive, Gmail, task trackers, forms, and digital delivery processes.

This role is flexible, remote, and focused on real impact. You’ll help us build something lasting, organized, and ready to scale.

Why Two People?

We’re hiring two people for this role to work as a team. You’ll:

• Collaborate through Google Chat and shared docs
• Make joint recommendations and decisions
• Choose one person to bring final updates or decisions to the Founder (we’ll review both your work and communication style)

This approach promotes shared learning, idea exchange, and gives both volunteers a chance to grow into larger roles. Over time, one person may take the lead, while the other shifts into another impactful position based on strengths and fit.

Key Responsibilities

• Evaluate and map out current internal systems (e.g. volunteer coordination, digital product delivery, client communication, file organization)
• Recommend improvements to increase clarity, consistency, and efficiency
• Collaborate with your teammate and communicate key updates to the Founder
• Help define what roles, tools, or volunteers are needed to implement improvements -- you’ll help coordinate solutions, not carry them all out alone
• Contribute to light documentation of new systems or processes (you won’t be expected to write full SOPs unless you choose to)

Important Note

This role is more about strategy and coordination than manual setup. You are not expected to implement every solution yourself. Instead, you’ll help identify what’s needed (such as additional volunteers, automations, or tools) and help guide those changes. We want you focused on big-picture thinking -- you’ll help design the blueprint, and we’ll work together to build it.

Skills We’re Looking For

Required:

• Strong organizational thinking
• Comfort with tools like Google Workspace, Trello/Asana/Notion, or Airtable
• Experience with digital systems, file organization, or productivity tools
• Solid written communication
• Self-motivated and proactive

Bonus Skills (Not Required):

• Light tech/automation experience (Zapier, Google Scripts, Forms, Mailchimp, etc.)
• Familiarity with digital product delivery (e.g., linking Google Drive to PayPal or form submissions)
• Experience creating SOPs or internal guides
• Past nonprofit or volunteer leadership

Time & Commitment

• 8-12 hours per week (flexible, self-managed schedule)
• Minimum commitment: 3 months (Preferred: 6 months)
• All communication happens through email and Google Chat
• You’ll be given a Lumoset Google Workspace account to use during your time with us

Why Volunteer With Us?

• Help build the internal structure of a growing nonprofit from the ground up
• Work alongside a founder and directly influence systems that support real impact
• Gain nonprofit operations and systems experience
• Flexible schedule and fully remote
• Reference letter and portfolio support available upon successful contribution

Ready to Apply?

Please submit your resume

Stipend ProvidedFalse

Training ProvidedFalse

Housing AvailableFalse

Language/Cultral Support AvailableFalse

Wheelchair AccessibleFalse

Fee RequiredFalse

Fee Amount: None

This opportunity is recurring