Executive Support Professional

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Job Posting: Executive Sopport Professional

Pennsylvania Convention of States Action (COSA) Coalitions Team
Location: Remote (Pennsylvania-based preferred)
Type: Full-Time (or Part-Time, depending on needs)
Posted Date: April 8, 2025
Application Deadline: April 22, 2025

About Convention of States Action :

Convention of States Action (COSA) is a national grassroots movement dedicated to restoring citizen self-governance by calling for a Constitutional, Article V convention to propose amendments that limit federal overreach, impose fiscal restraints, and reinforce state sovereignty. In Pennsylvania, our coalitions teams unite passionate volunteers, leaders, and advocates to mobilize support, educate citizens, and engage with state legislators. Join us in this historic effort to empower the states and preserve liberty for future generations.

Job Summary

The Executive Support Professional will play a vital role in supporting the State Director of the Coalitions Teams within Pennsylvania by managing daily operations, coordinating volunteer activities, and ensuring smooth communication across our statewide network. This position requires a highly organized, proactive individual with a commitment to our mission of promoting citizen self-governance and our goal of having the COS resolution pass in the state legislature. The ideal candidate will thrive in a fast-paced, remote environment, excel at multitasking, and bring a positive, team-oriented attitude to advance our cause.

Responsibilities

· Volunteer Coordination : Schedule and support volunteer meetings, trainings, and events (e.g., town halls, legislative briefings), maintaining an up-to-date calendar and contact database.

· Communication : Serve as a point of contact for team members, volunteers, and external stakeholders; draft emails, newsletters, and updates to keep the coalition informed and engaged.

· Event Logistics : Assist in planning and executing coalitions and grassroots events, including securing venues (virtual or in-person), managing RSVP’s, and preparing materials.

· Data Management : Maintain accurate records of volunteer participation, petition signatures, and coalition progress using tools like Excel.

· Administrative Support : Handle correspondence, process expense reimbursements, and manage supply orders for coalition activities.

· Legislative Support : Assist the Legislative Liaison with tracking Resolutions, scheduling meetings with state legislators and their staff, and preparing briefing documents.

· Social Media & Outreach : Coordinate with the State Communications Coordinator to distribute content and amplify our message (e.g., event announcements, calls-to-action).

Qualifications

· Experience: 2+ years in administrative, coordinator, or operations roles; experience with grassroots organizations, political campaigns, or nonprofits is a plus.

· Knowledges, Skills, and Abilities:

o Exceptional organizational and time-management skills.

o Strong written and verbal communication abilities.

o Knowledge of and proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), Google Workspace, and basic CRM tools.

o Ability to work independently and collaboratively in a remote setting.

· Attributes:

o Passion for the COS mission and constitutional principles.

o Detail-oriented with a proactive problem-solving mindset.

o Comfortable managing multiple priorities with rapidly changing deadlines.

· Availability: Flexibility to attend occasional evening or weekend events (e.g., coalition calls, rallies).

· Location: Pennsylvania residency preferred to align with state-specific efforts, but remote candidates with strong ties to PA will be considered.

Preferred Qualifications

· Experience in volunteer management or community organizing.

· Knowledge of Pennsylvania’s legislative process or political landscape.

· Basic understanding of social media platforms for outreach.