VMS Data Tracking Engineer

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VMS data tracking engineer

Commitment:

12-months, 1 hour a week.

Expectation

Design and maintain systems that extract, track, and organize volunteer participation data from Slack and other platforms.

Attend a 30-minute meeting once a week.

Role Overview:

This role focuses on building lightweight, automated systems for tracking volunteer activity across platforms-especially Slack-and integrating the data into usable formats for reporting, analytics, and engagement. The ideal contributor enjoys working with APIs and streamlining how teams understand volunteer participation.

Compensation:

Volunteer, or 40 Greenstand Impact tokens a month

Reports to:

VMS product and project manager

Collaborates with:

VMS Lead

AREAS of RESPONSIBILITY

Greenstand’s VMS relies on accurate data to understand volunteer engagement, allocate resources, and report on impact. This role focuses on building and maintaining systems that track volunteer hours and participation, primarily by extracting and structuring Slack data and integrating it into centralized reporting tools.

This role is responsible for:

• Developing automations to track participation and time spent in Slack channels.
• Creating and maintaining time-logging tools, dashboards, or export functions.
• Documenting data workflows and system logic for easy maintenance.

Required tasks

Slack Data Extraction:

• Use Slack APIs or third-party tools to monitor channel activity, reactions, or check-ins that signify participation or task completion.

Volunteer Hours Tracking:

• Design lightweight systems (e.g., forms, Slack commands, or integrations) for volunteers to log hours.
• Build automated solutions to aggregate and categorize logged hours.

Reporting and Dashboards:

• Generate summaries of volunteer hours by contributor, team, or activity.
• Optional: Integrate with Google Sheets, Airtable, or dashboard tools.

Data Cleanup and Syncing:

• Ensure data is consistent and accessible across platforms (e.g., Slack, Sheets, VMS databases).

Documentation:

• Maintain technical documentation for scripts, workflows, and permissions required to run integrations.

QUALIFICATIONS/EXPERIENCE/KNOWLEDGE:

• Experience with Slack API, webhooks, and bots
• Familiarity with Google Sheets, Airtable, or database-like tools for organizing structured data.
• Proficient in scripting (e.g., Python, JavaScript, or Google Apps Script).
• Understanding of privacy and ethical data practices
• Attention to detail in tracking, labeling, and structuring data.
• Experience working with volunteer or impact-tracking systems is a plus.

Welcome to Greenstand!

Thank you for your interest in volunteering with Greenstand and for expressing your willingness to contribute as a product designer. We truly appreciate your enthusiasm for our cause and your desire to make a difference.As a volunteer, you'll have the opportunity to work closely with our team, gain valuable experience, and make a positive impact on the environment.

Next Steps...
Step 1: Complete Our Volunteer Registration Form: Tell us about your skills, goals, and volunteer expectations. - https://docs.google.com/forms/d/e/1FAIpQLSeEmwekGZ5tcc5sVhsgMDf-KEDBMtZYoCYAmxyxrOPv5w0WKA/viewform
Step 2: Join Greenstand Slack: Introduce yourself in the #community-intros channel and indicate the specific role you are interested in. We can’t wait to meet you! - https://join.slack.com/t/ greenstand/shared_invite/zt- 2uvjbmkea- zI8BRhwsAUZp0PQz1Knk~w
Step 3: Schedule Your Orientation: Wait for a Volunteer Onboarding Coordinator who will help you get involved in the community!We look forward to making the world a greener place with you!

Sincerely,
The Greenstand Team