Board Secretary

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Responsibilities include ensuring the efficient and compliant operation of the board of directors by organizing meetings, maintaining records, and ensuring compliance with legal and regulatory requirements.

• Meeting Management:

• Scheduling and Inviting: Organizing and scheduling board meetings, preparing agendas, and ensuring timely distribution of meeting materials.

• Facilitating Meetings: Ensuring meetings are conducted efficiently and effectively, following established procedures and protocols.

• Minute-Taking: Accurately recording meeting minutes, including decisions made and actions taken.

• Distribution of Minutes: Distributing meeting minutes to board members and relevant stakeholders in a timely manner.

• Record Keeping:

• Maintaining Records: Maintaining accurate and organized records of board meetings, minutes, and other relevant documents.

• Ensuring Compliance: Ensuring that all records are maintained in accordance with legal and regulatory requirements.

• Storing Documents: Ensuring that all official documents are stored securely and are easily accessible.

• Governance and Compliance:

• Advising the Board: Providing guidance and advice to the board on matters of corporate governance and compliance.

• Ensuring Compliance: Monitoring and ensuring compliance with relevant laws, regulations, and internal policies.

• Reviewing Policies: Reviewing and updating organizational policies and procedures as needed.

• Communication:

• Facilitating Communication: Ensuring effective communication between the board, management, and other stakeholders.

• Managing Correspondence: Managing general correspondence of the board.

• Other Duties:

• Assisting the Board Chair: Providing administrative support to the board chair and other board members.

Ensuring Bylaw Compliance: Ensuring that the organization operates in accordance with its bylaws.