Administrative Assistant

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We are seeking a detail-oriented and organized Administrative Assistant to support the financial
activities of our nonprofit organization. This individual will play a crucial role in ensuring timely
acknowledgment of donations, managing sponsorship materials, and maintaining accurate
records of donations. The position requires excellent communication, time management, and
technical skills.
Time Commitment: 1-2 hours per week
Key Responsibilities:
1. Monitor Financial Activity:
o Monitor Financial Activity Excel spreadsheet to identify donations made via
Cash, Check or Venmo.
o Record donations into our donor platform and include donor contact
information.

2. Donation Acknowledgment:
o Prepare and send digital/personalized thank-you letters to donors for contributions
received via Network for Good Platform.
o Ensure letters are sent promptly after donations are received.
o Use templates and customize each letter to reflect the type and amount of the
donation.

3. Sponsorship and Event Support:
o Collect logos from sponsors for events and other promotions.
o Engage the Website team to upload logos to our organization’s website to ensure
proper visibility and recognition for sponsors.
o Save and organize logos in a designated SharePoint site for easy access.

Qualifications:
 High school diploma or equivalent
 Previous administrative experience in a nonprofit or similar environment is a plus.
 Strong attention to detail and accuracy.
 Proficient and have access to the Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint).
 Excellent written and verbal communication skills.
 Ability to manage multiple tasks, prioritize effectively, and meet deadlines.

This is an excellent opportunity for a motivated individual to support a dynamic nonprofit
organization while contributing to meaningful work that makes a difference in the community.