Executive Assistant (Volunteer, 25-30 hours per week, Hybrid)

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Rcoz is seeking an Executive Assistant to provide high-level administrative support to the Founder and Executive Director.

This is currently a volunteer position, but a stipend may be offered after two months depending on funding availability.

The ideal candidate is highly organized, proactive, and able to manage shifting priorities in a fast-paced environment. If you excel at streamlining processes, keeping executives on track, and anticipating needs, this role is for you!

Location: Hybrid (Remote & Bay Area, CA)
Commitment: 25-30 hours per week
Compensation: Volunteer role for the first two months; stipend may be available based on funding.

Key Responsibilities:

• Manage and maintain calendars for the Founder and Executive Director, scheduling and prioritizing meetings.
• Coordinate internal and external meetings, ensuring follow-ups and action items are tracked.
• Assist with email management, drafting communications, and handling correspondence.
• Support key administrative tasks, including travel arrangements, document preparation, and light project management.
• Serve as a key point of contact for internal and external stakeholders.
• Occasionally attend in-person meetings or events in the Bay Area to support executive needs.

Qualifications:

• Prior experience as an executive assistant, administrative coordinator, or similar role.
• Exceptional organizational and multitasking skills.
• Ability to work independently and handle confidential information with discretion.
• Strong written and verbal communication skills.
• Must be available 10 AM - 3 PM PT on weekdays.
• Hybrid role - occasional in-person meetings/events in the Bay Area.
• References required before starting.