Assistant Treasurer

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Position Overview: The Assistant Treasurer plays a crucial role in supporting the financial operations of our organization. This position involves handling a variety of financial and administrative tasks to ensure accurate record-keeping, compliance with financial regulations, and efficient coordination with stakeholders. The Assistant Treasurer will work closely with the Treasurer to manage finances, oversee systems, and assist with peak season financial activities.

Key Responsibilities:

• Assist the Treasurer with routine financial tasks, including:
  • Paying bills and reimbursing expenses.
  • Issuing receipts for donated property.
  • Reconciling bank accounts and QuickBooks records.
• Assign transactions in QuickBooks to the appropriate accounts and upload supporting documentation.
• Manage and maintain access to financial systems, including TD Bank, Schwab, PayPal, Venmo, and Amazon accounts.
• Handle cash deposits and check deposits manually or through online banking services.
• Support the preparation and submission of interim and annual financial reports to the Board of Trustees.
• Coordinate with external CPA firms during the independent financial audit and IRS 990 preparation, ensuring timely submission of requested documentation.
• Maintain organizational registrations on donation platforms such as Benevity and the PayPal Giving Fund, completing annual updates and certifications as required.
• Maintain accurate and organized records in QuickBooks and shared folders, ensuring accessibility for key stakeholders.
• Participate in financial planning during peak periods (November-March), including budgeting, reconciliation, and coordination with auditors.

Time Commitment:

• Average: 5 hours per week.
• Peak periods (November-March): 10+ hours per week.
• Off-peak periods: 2-3 hours per week.

Qualifications:

• Familiarity with financial systems such as QuickBooks, PayPal, and online banking platforms.
• Strong organizational skills and attention to detail for accurate financial record-keeping.
• Ability to handle sensitive financial information with confidentiality and professionalism.
• Experience with financial reporting and audits is a plus.
• Willingness to commit the necessary time, especially during peak periods.

Other Requirements:

• Availability to complete in-person setup for TD Bank account access (if needed).
• Ability to collaborate effectively with the Treasurer and other team members.

Benefits:

• Opportunity to gain hands-on experience in nonprofit financial management.
• Contribute to the success of our organization and support its mission.
• Flexible work hours to accommodate other commitments.

Why Volunteer with the FCVFD? Volunteering with the FCVFD is an opportunity to make a meaningful impact on the Falls Church community. For over 100 years, our organization has been a trusted cornerstone of safety and support, and our volunteers are the heart of everything we do. By joining as the Assistant Treasurer, you’ll:

• Gain hands-on experience in nonprofit financial management and develop valuable skills.
• Play a critical role in ensuring the financial stability of a respected community institution.
• Be part of a dedicated, passionate team committed to service.
• Help support the FCVFD’s mission to provide emergency services, public safety education, and community engagement.
• Enjoy the fulfillment of contributing to a legacy of excellence and making a real difference in the lives of those we serve.