Non-Profit Yearly Event: Admin team

Save to Favorites

Administrative Support Roles for “It Takes A Legacy: Leveling Up

1. Event Coordinator Assistant

Duties:

-Assist in scheduling meetings and keeping track of deadlines

- Help organize event materials, itineraries, and checklists

- Communicate with vendors, speakers, and sponsors

- Ensure all event permits and paperwork are completed

2. Sponsorship & Donation Coordinator

Duties:

- Reach out to potential sponsors and donors

- Track sponsorship commitments and follow up as needed

- Organize and maintain records of received donations

- Ensure sponsors receive proper recognition before, during, and after the event

3. Volunteer Manager Assistant (Supports Aniyah - The Manager)

Duties:

- Help with volunteer recruitment and onboarding

- Keep track of volunteer assignments and availability

- Send reminder emails and manage check-in on the event day

- Ensure volunteers have the supplies they need (shirts, badges, etc.)

4. Marketing & Promotions Assistant

Duties:

- Manage social media updates and event promotions

- Create and schedule posts for Instagram, Facebook, LinkedIn, etc.

- Help with flyer distribution (both online and in-person)

- Assist in drafting email blasts and outreach messages

5. Registration & Guest List Coordinator (Supports Nafeesa)

Duties:

- Maintain RSVP and registration lists

- Send confirmation emails to attendees and vendors

- Organize event-day check-in process

- Prepare name tags and attendee materials

6. Logistics & Supply Coordinator

Duties:

- Keep track of all supplies needed for the event (food, giveaways, signage, etc.)

- Organize storage and transportation of event materials

- Create a checklist for event-day setup and breakdown

- Coordinate with vendors to confirm delivery/pickup schedules

7. Outreach & Community Engagement Assistant

Duties:

- Connect with community leaders, schools, and organizations to promote the event

- Help distribute invites to families and organizations

- Organize a follow-up strategy to keep families engaged after the event

- Collect testimonials and feedback from attendees