Board of Directors: Secretary

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At iamALIVE, we are a nonprofit organization committed to empowering youth who are experiencing bullying and making a positive impact in the community. Our Board of Directors operates as a volunteer working board, where members are actively engaged in both governance and hands-on tasks. Board members contribute their expertise and time to support the organization’s mission, providing strategic leadership and oversight while working directly on key initiatives such as fundraising, program development, and community outreach. We are recruiting for a Secretary.

The Secretary serves as a vital member of iamALIVE, ensuring that the organization operates efficiently and maintains high standards of record-keeping and communication. This position requires a detail-oriented individual who can manage documentation, facilitate communication, and support administrative functions to advance the organization's mission of empowering young people.

Responsibilities

• Record, transcribe, and distribute accurate and timely minutes for all organizational meetings, including board and committee sessions.
• Manage and maintain official organizational documents, records, and archives, ensuring compliance with applicable regulations.
• Prepare and distribute meeting agendas, schedules, and relevant materials in collaboration with leadership.
• Handle internal and external correspondence professionally, including emails, letters, and other forms of communication.
• Develop and maintain a filing system for legal, financial, and operational documents.
• Track critical deadlines, including filing requirements, grant submissions, and reporting obligations.
• Monitor the organization's email account, ensuring timely responses and routing inquiries to appropriate parties.
• Assist in onboarding new board members by providing necessary documentation and orientation materials.
• Support event coordination, including tracking attendance, scheduling, and post-event documentation.
• Compile and distribute periodic reports summarizing activities, meeting outcomes, and decisions.
• Serve as a liaison for communication between board members, committees, and external stakeholders.
• Ensure adherence to confidentiality and data protection policies when handling sensitive information.

Qualifications

• Demonstrated strong organizational and multitasking skills, with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills, with proficiency in grammar, formatting, and proofreading.
• Advanced proficiency in office software, including Microsoft Office Suite, Google Workspace, or similar tools.
• High attention to detail and accuracy in maintaining records and documentation.
• Ability to handle confidential information with discretion and professionalism.
• A deep commitment to the mission, vision, and values of iamALIVE.
• Previous experience in administrative roles, nonprofit organizations, or related fields is a plus.

Benefits

• Professional Development: Gain valuable experience in nonprofit administration and organizational management.
• Networking Opportunities: Collaborate with passionate individuals and community leaders.
• lmpact: Directly contribute to advancing the mission of empowering and uplifting young people.
• Flexibility: Opportunities to work remotely or on a hybrid basis for certain tasks.
• Personal Fulfillment: Be part of an organization making a meaningful difference in the lives of others.