Executive Assistant

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About PostBaby Bliss Foundation

The PostBaby Bliss Foundation is a startup nonprofit organization dedicated to supporting postpartum families through education, resources, and compassionate care. Our mission is to empower parents during the postpartum period by fostering a community of support and offering programs that prioritize maternal and family well-being. Together, we strive to ensure that every family transitions into parenthood with confidence and the tools they need to thrive.

The PostBaby Bliss Foundation is seeking a highly organized and proactive Executive Assistant (Volunteer) to support the Executive Director and leadership team. This key role involves managing administrative tasks, scheduling, communications, and coordination to ensure the smooth operation of the Foundation’s initiatives.

The ideal candidate is detail-oriented, has excellent communication skills, and is passionate about supporting a mission-driven organization. This is a great opportunity for someone looking to gain experience in nonprofit management or contribute their expertise to a meaningful cause.

1. Administrative Support

• Manage the Executive Director’s calendar, schedule meetings, and coordinate appointments.

• Prepare agendas, take detailed meeting minutes, and follow up on action items.

• Maintain and organize files, records, and correspondence.

2. Communication & Coordination

• Serve as the primary point of contact for internal and external communications related to the Executive Director.

• Draft and proofread emails, reports, and presentations as needed.

• Coordinate communications with the Board of Directors and key stakeholders.

3. Event & Program Support

• Assist in planning and coordinating meetings, workshops, and special events.

• Provide logistical support for programs and initiatives led by the leadership team.

4. Project Management

• Track deadlines and deliverables for key projects and initiatives.

• Assist with grant tracking and reporting in collaboration with the Development team.

5. Other Duties as Assigned

• Support the leadership team with additional tasks as needed to advance the Foundation’s mission.

• Education & Experience:

• Previous experience in administrative support or executive assistance preferred.

• Familiarity with nonprofit organizations is a plus.

• Skills & Competencies:

• Exceptional organizational skills and attention to detail.

• Strong verbal and written communication skills.

• Proficiency in Microsoft Office Suite, Google Workspace, and virtual meeting platforms (e.g., Zoom).

• Ability to multitask, prioritize, and meet deadlines in a fast-paced environment.

• Professional and courteous demeanor with a commitment to confidentiality.

• Personal Qualities:

• Passionate about supporting postpartum families and advancing the Foundation’s mission.

• A proactive, self-starter who can work independently and collaboratively.

• Flexible schedule with an average commitment of 10-15 hours per week.

• Ability to attend occasional virtual meetings and events.

• The opportunity to work closely with nonprofit leadership and gain hands-on experience in nonprofit management.

• A chance to contribute meaningfully to the Foundation’s mission of supporting postpartum families.

• Networking and skill-building opportunities.