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Event Coordinator

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ORGANIZATION: BGH FOUNDATION

  • 2 people are interested
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The Event Coordinator plays a key role in planning and executing events that raise awareness, funds, and support for the organization. This role requires a high level of organizational and interpersonal skills to ensure the success of each event, aligning it with the organization’s mission and goals.

Key Responsibilities:

  • Event Planning and Execution:

    • Organize and manage events such as fundraising galas, community outreach programs, and donor appreciation events.
    • Coordinate logistics including venue selection, catering, entertainment, and equipment rentals.
    • Develop event timelines, budgets, and detailed action plans to ensure smooth execution.
    • Ensure events align with the organization’s mission and resonate with the target audience.
  • Fundraising Support:

    • Collaborate with the development team to incorporate fundraising strategies into event plans.
    • Assist in securing event sponsors and in-kind donations from local businesses and partners.
    • Help coordinate fundraising initiatives like auctions, raffles, and other revenue-generating activities at events.
  • Donor and Sponsor Engagement:

    • Maintain positive relationships with sponsors, donors, and event attendees to encourage future participation.
    • Develop strategies to acknowledge sponsors and donors, ensuring they are recognized appropriately during and after events.
    • Prepare and distribute event materials such as invitations, programs, and thank-you letters.
  • Volunteer Coordination:

    • Recruit, train, and manage event volunteers to support logistics, registration, and attendee assistance.
    • Develop volunteer roles and responsibilities for each event to ensure effective participation.
  • Promotion and Marketing:

    • Work with the marketing team to promote events via social media, email campaigns, and print materials.
    • Assist in creating marketing content, such as event brochures, press releases, and promotional videos.
  • Budget Management:

    • Manage event budgets, ensuring expenses stay within allocated resources.
    • Track expenses, negotiate contracts with vendors, and ensure timely payments.
  • Post-Event Reporting and Evaluation:

    • Prepare event reports, including financial outcomes, attendance numbers, and feedback for future improvements.
    • Debrief with the team to assess successes, challenges, and areas for growth.

Skills and Qualifications:

  • Communication Skills: Strong verbal and written communication skills; comfortable working with donors, sponsors, and team members.
  • Organizational Skills: Excellent project management skills, with the ability to multitask and prioritize tasks under tight deadlines.
  • Relationship Building: Ability to build and maintain strong relationships with donors, sponsors, and community members.
  • Budget Management: Experience in managing event budgets, negotiating vendor contracts, and tracking financial performance.
  • Teamwork: Collaborative approach to working with volunteers, sponsors, and internal departments.
  • Problem-Solving Skills: Ability to adapt quickly and troubleshoot issues during event planning and execution.
  • Event Experience: Previous experience in event planning, fundraising, or nonprofit development is highly desirable.

Education and Experience:

  • Bachelor’s degree in event planning, communications, marketing, or a related field is preferred.
  • 2+ years of experience in event coordination, preferably in a nonprofit setting.

The Event Coordinator must be passionate about the organization's mission, highly detail-oriented, and capable of managing multiple events to generate support and awareness for the nonprofit.

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About BGH FOUNDATION

Location:

10908 Courthouse Road Suite 102-286, Fredericksburg, VA 22408, US

Mission Statement

BlackGirlsHack Foundation’s mission is to provide cyber related skills, mentoring, resume review, knowledge and free and low-cost training and resources to help Black girls and women breakthrough barriers to careers in information security and cyber security.

Description

BlackGirlsHack was created to share knowledge and resources to help black girls and women breakthrough barriers to careers in information security and cyber security. The vision for Black Girls Hack (BGH) is to provide resources, training, mentoring, and access to black girls and women and increase representation and diversity in the cyber security field and in the executive suites.

CAUSE AREAS

Community
Computers & Technology
Education & Literacy
Community, Computers & Technology, Education & Literacy

WHEN

We'll work with your schedule.

WHERE

This is a Virtual Opportunity with no fixed address.

SKILLS

  • Event Design & Planning
  • Event Management
  • Food & Beverage Services
  • Event Planning / Management

GOOD FOR

  • People 55+

REQUIREMENTS

  • Driver's License Needed
  • Background Check
  • Must be at least 18
  • Orientation or Training
  • 15 hours

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