Events Committee Garage Sale Coordinator/Project Manager

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We at Papayago Rescue House know that we can’t do it all. We must continue to push Papayago Rescue House into the community to reach new adopters, volunteers, and parrot caregivers in need of support.

One or more of the things you may be asked to do:

Event Planning & Coordination

• Assist the Director of Events in creating a detailed plan for the garage sale, including a timeline, task assignments, and budget.

• Coordinate with other volunteers, vendors, and sponsors to ensure all aspects of the event are covered.

• Mainly online work effort but will include onsite support on ramp-up in Marietta, GA.

1. Marketing & Promotion

• Collaborate with the marketing team to identify marketing needs for the event, such as the number of banners, ads, and promotional materials required.

• Assist in the implementation of marketing strategies developed by the marketing team.

1. Logistics Management

• Help identify and secure the venue for the garage sale.

• Organize transportation of items to the venue and oversee the setup and teardown processes.

• Support with management of the inventory of items to be sold, ensuring they are priced, categorized, and displayed appropriately.

1. Volunteer Coordination

• Work with the Director of Events to identify the number of volunteers needed for events’ roles and the specific skills required for each role.

• Help the Director of Events to schedule volunteer shifts and oversee their activities during the event.

1. Fundraising & Donor Engagement

• Assist the Events Committee in identifying potential donors and sponsors for the event.

• Maintain communication with existing donors, providing updates and acknowledging their contributions.

1. Data Management & Reporting

• Keep detailed records of event-related expenses, donations, and sales.

• Help in post-event evaluation by gathering feedback and generating reports on the success of the fundraising efforts.

1. Customer Service

• Provide excellent customer service to event attendees

• Ensure a welcoming and engaging environment for all participants.

Position requirements:

Must be at least 18 years of age

• Sign a release and NDA form

• Currently pursuing or recently completed a degree in Event Management, Marketing, Business Administration, Non-Profit Management, or a related field.

• Should be flexible, with a good attitude.

• Strong organizational and multitasking abilities.

• Excellent communication and interpersonal skills.

• Capable of working independently and as part of a team.

• Previous experience in event planning and with event management software is a plus.

Time Commitment

• Duration: Minimum of 3 months, with the possibility of extension.

• Hours: Flexible schedule, with an expected commitment of 5-7 hours per week, including availability on weekends and ramping up to 10 - 15 hours per week leading up to the event on April 2025.

Volunteer benefits:

1. Community Service hours.

2. Opportunity to gain hands-on experience in project management and leadership skills in non-profit operations.

3. Work with a diverse and collaborative team to raise funds and awareness for homeless parrots.

4. Receive a letter of recommendation upon successful completion of the event.