Mesa Book Festival: 2024 Vendor Coordinator

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This position is part of the Organizing committee for the Mesa Book Festival. Started in 2017, the Mesa Book Festival is a full day celebration of literary arts and reading with an open air event for 70+ authors, speakers and others.

Responsibilities

Vendor Recruitment: - Develop and implement strategies to attract a diverse range of vendors, including bookstores, publishers, merchandise sellers, and food vendors. - Create and distribute vendor application materials and information about the festival.

Application Management:

- Review and process vendor applications, ensuring that all required documentation and fees are submitted.
- Communicate with vendors to confirm participation, provide logistical details, and address any questions or concerns.

Space Allocation:

- Design and manage the layout of vendor spaces to ensure optimal flow and visibility.
- Assign booths or stalls to vendors based on their needs and preferences, while adhering to festival space constraints.

On-Site Coordination:

- Oversee the setup and breakdown of vendor booths or stalls before and after the festival.
- Serve as the primary contact for vendors during the event, addressing any issues or needs that arise.
- Ensure vendors comply with festival regulations and guidelines.

Vendor Support:
- Provide vendors with necessary information, such as event schedules, rules, and logistical details.
- Facilitate vendor needs, including special requests for equipment or accommodations.

Vendor Relations:
- Build and maintain positive relationships with vendors to encourage future participation.
- Gather feedback from vendors post-festival to assess their experience and identify areas for improvement.

Reporting and Administration:

- Maintain accurate records of vendor applications, agreements, and payments.
- Prepare post-festival reports detailing vendor participation and feedback.

Qualifications:
- Previous experience in vendor management, event coordination, or a related field is preferred.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal skills.
- Ability to work effectively with a diverse group of vendors and festival staff.
- Proficiency with standard office software and scheduling tools.
- Availability to work during the festival dates and for preparation leading up to the event.

Physical Requirements:
- Ability to stand, walk, and work for extended periods.
- Ability to lift and carry materials up to 15 pounds if needed.