Treasurer / Board Member

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Respite Care Charleston is a nonprofit organization providing support and services to those living with Alzheimer’s disease and other forms of dementia. We are currently accepting applications / nominations for volunteer treasurer to serve on the organization’s Board of Directors from Oct. 2024 through Jan. 2025 in order to complete the term of our current treasurer, with the opportunity to be considered for an additional one-year term as treasurer or a three-year term as director at large.

RCC has provided services since 1994 and its 501(c)3 status was approved in July 2011. RCC’s last fiscal year had a net positive $65,984, and net assets of $374,360 as of 12/31/2023. For 2024, the organization has budgeted for total expenses of $514,393 ( a net deficit of $224). There is no knowledge or suspicion of current or past legal or financial impropriety as evidenced by 2022 and 2023 financial reviews and a complete 2021 audit conducted by Moss & Yantis, CPA, PA.

The organization has two full-time and five part-time staff members and outsources payroll. The Executive Director serves as bookkeeper, while tax preparation and external oversight reports are provided annually by an independent, third-party CPA firm.

Recent financial statements and/or programmatic reports are available upon request, and our current treasurer, board chair and/or executive director will gladly discuss this opportunity if helpful!

Responsibilities of the Treasurer
The following duties require an average of ~3 hours per month (including attendance at meetings of the RCC Board of Directors).
* Weekly / Bi-Monthly - Sign checks, credit card applications and other finance-related documents as needed
* Monthly - Review online payment of expenses, credit card statements and corresponding receipts
* Monthly - Confirm bank reconciliations by comparing QuickBooks reports to bank activity
* Bi-Monthly - Update the Board of Directors on RCC’s financial status during meetings 4 to 6 times per year
* Ongoing - Operate as one of two authorized signatories for RCC bank accounts (checking, money market and CD)
* Ongoing - Act as RCC board liaison to external CPA firm and payroll processing company if / when needed
* As Needed (~2-3 times per year) - Serve on RCC’s Executive Committee, which is responsible for oversight and evaluation of the Executive Director, recruiting and recommending volunteer board members, and addressing confidential and/or time-sensitive matters.
* Annually - Collaborate with ED and committee chairs to establish financial goals and make recommendations for RCC’s annual budget in accordance with the organization’s strategic plan. Review and edit the draft budget as prepared by the ED and submit to the Finance Committee and/or Board for approval.
* Annually - Work with the Finance Committee to review RCC investments to balance risk and maximize returns
* Annually - Review financial reports and tax filings as prepared by an external CPA firm
* Every 3 to 5 years - Conduct due diligence on external CPA firms which conduct thorough reviews of RCC financial activities and prepare the organization’s tax filings
* Every 3 to 5 years - Review financial policies and procedures for alignment with non-profit best practices and GAAP recommendations to promote transparency and minimize the risk of fraud or financial malfeasance
* Ongoing - Serve as a member of RCC’s Board of Directors, fulfilling the responsibilities outlined in the board job description.

Related Responsibilities of the Executive Director:
* Verify invoices and prepare checks with related documentation for the Treasurer to review and sign (The ED is not an authorized signatory on RCC financial accounts)
* Record all donations, grants and program fee payments in corresponding software and prepare bank deposits
* Allocate revenue and expenses to corresponding programs and program sites in QuickBooks
* Prepare monthly reconciliations of bank and credit card statements against QuickBooks for Treasurer review
* Draft monthly financial reports including balance sheet, profit and loss, budget vs. actual and P&L by class as well as other reports as requested
* Submit and verify payroll, maintaining records of salary adjustments, PTO and benefits
* Generate and send monthly invoices for program attendance, applying scholarships and invoicing third party funders where needed
* Bi-annually review outstanding accounts receivable and suggest next steps for the board’s consideration
* Periodically review vendor contracts and make appropriate recommendations to the finance committee (ex. insurance, payroll, staff benefits, online financial transaction processing, etc.)
* Maintain financial documents in accordance with RCC’s record retention policy

Tools and Resources Available to the Treasurer:
* The Executive Director (ED) will provide a thorough orientation to the Treasurer and is available for training and questions on an ongoing basis.
* The Treasurer is encouraged to consult RCC’s external CPA firm when needed.
* Additional training and/or consultations with third-party financial experts can be funded for the Treasurer at the discretion of the Board’s Executive Committee.
* RCC maintains Directors & Officers Insurance which limits liability and protects board members’ interests as related to actions which occur in their capacity as volunteer board members.
* Online access to RCC’s internal network, bank accounts, credit cards and other financial accounts will be provided.
* The Treasurer has read-only access to RCC’s online QuickBooks account