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Volunteer Registration Coordinator

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ORGANIZATION: Big Brothers Big Sisters of San Luis Obispo County

  • Spots available: 1

Event: Big Brothers Big Sisters of SLO County Dodge for a Cause Fundraiser

Event Date: Friday, October 4, 5:00pm - 9:00pm

Volunteer Position Overview:

The Registration Coordinator is a critical volunteer role responsible for managing participant registration for Big Brothers Big Sisters of SLO County’s annual Dodge for a Cause fundraiser. This role involves setting up and maintaining the registration portal, coordinating the day-of registration process, and training registration check-in volunteers. The Registration Coordinator will work closely with the Event Committee Chair to ensure a smooth and efficient registration experience for all participants.

Key Responsibilities :

Registration Setup and Management

- Set up and manage participant registration on the Qgiv registration portal.

- Ensure that the registration portal is user-friendly, accurate , and up-to-date .

- Monitor registration numbers and provide regular updates to the Event Committee Chair.

Day-of Registration Coordination

- Develop a detailed plan for the day-of registration process to ensure efficiency and accuracy.

- Coordinate logistics for the registration area, including tables, signage, and supplies.

- Oversee the registration process on the day of the event, troubleshooting any issues that arise.

Volunteer Training and Oversight

- Recruit and train volunteers for the registration check-in process.

- Provide detailed instructions and support to registration volunteers to ensure they are well-prepared.

- Supervise registration volunteers during the event, ensuring they are effectively managing their tasks.

Participant Communication

- Communicate with participants before the event to provide registration details and answer any questions.

- Send out confirmation emails and any necessary pre-event information to registered participants.

Data Management

- Maintain accurate records of participant registrations and payments.

- Compile and report registration data to the Event Committee Chair as needed.

Qualifications:

- Strong organizational and problem-solving skills.

- Excellent communication and interpersonal abilities.

- Experience with online registration platforms (experience with Qgiv is a plus).

- Ability to work efficiently under pressure and manage multiple tasks.

- Attention to detail and a commitment to accuracy.

- Experience in volunteer coordination or event planning is preferred.

- Enthusiasm for the mission of Big Brothers Big Sisters and a commitment to making a positive impact.

Time Commitment:

- Immediate start with a commitment through the conclusion of the event and post-event debrief.

- Approximately 5 hours per week leading up to the event, with additional hours required as the event date approaches.

Benefits:

- Opportunity to play a key role in the success of a major fundraising event.

- Build skills in event planning, volunteer management, and data administration.

- Contribute to a meaningful cause and make a tangible difference in the lives of local youth.

How to Apply:

Interested candidates should contact Caity McCardell at caity@SLObigs.org with an outline of qualifications and reason for interest by July 10, 2024.

Join us in making the Dodge for a Cause fundraiser a memorable and impactful event for Big Brothers Big Sisters of SLO County!

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About Big Brothers Big Sisters of San Luis Obispo County

Location:

Post Office Box 12644, San Luis Obispo, CA 93406, US

Mission Statement

Big Brothers Big Sisters of San Luis Obispo County provides children facing adversity with strong and enduring, professionally supported one-to-one relationships that change their lives for the better, forever.

Description

Big Brothers Big Sisters of San Luis Obispo County partners with parents, guardians, volunteers and othres in the community and holds ourselves accountable for each child in our program achieving:

  • Higher aspirations, greater confidence
  • Avoidance of risky behaviors
  • Educational success

Volunteers spend six hours each month for a minimum of one year doing things they enjoy together!

CAUSE AREAS

Advocacy & Human Rights
Children & Youth
Community
Advocacy & Human Rights, Children & Youth, Community

WHEN

Mon Jul 01, 2024 - Sat Oct 05, 2024

WHERE

142 Cross StreetSuite #140San Luis Obispo, CA 93401

(35.24641,-120.67171)
 

SKILLS

  • Management
  • CSR / Volunteer Coordination
  • Community Outreach

GOOD FOR

  • People 55+

REQUIREMENTS

  • Driver's License Needed
  • Must be at least 18
  • Orientation or Training
  • 5 hours/week

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