Volunteer HR Associate: HRSS Administrator

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ORGANIZATION: Idealist.org

Recruiting Organization: Save the Water™

  • This is an unpaid volunteer opportunity.
  • Associates are expected to put in a minimum of 5 hours per week and be responsive to emails within 24 hours.
  • STW™ welcomes volunteers who are seeking skill-based volunteering opportunity. STW™ shall provide "letter of recommendation" professionals who demonstrate outstanding contribution for professional references.
SUMMARY:

The HR Admin provides administrative support to the HR Group by way of processing new volunteers, keeping documentation updated, checking and enhancing checklist/spreadsheets, maintaining volunteer personnel files, communicating and dealing with volunteer queries in a timely manner. The HR admin also works on a few special projects for the HR team at STW™. They report to Director HR for now.

PRIMARY RESPONSIBILITIES:
  • Work closely with the Project Leader of HR Shared Services to support hiring needs.
  • Complete the steps in the New Hire Checklist.
  • Update Create an email address for new volunteers, grant access to the STW™ Cyber Office and STW™ Calendar.
  • Send welcome emails for new volunteers, ensure the candidate completed all the steps from the welcome letter.
  • File Volunteer Documents.
  • Update Personnel Contact List.
  • Complete the steps in the Separation Checklist.
  • Deactivate the email address.
  • Move Contact to Inactive Volunteers Personnel Contact List.
  • Ensure consistent documentation with HR Group (emails/ads/job description) .
  • Provides communication on behalf of the HR Group to STW™ volunteers regarding holidays, office closures, and any other announcement related to HR operations.
  • Prepare the STW™ National Holiday Calendar on a yearly basis (usually in December)
  • Reset passwords for current volunteers as required.
  • Maintain personnel files of all volunteers (complete volunteer lifecycle) (Checking the file when they join, through google form and preparing a monthly report for the Recruitment team to ensure to take corrective actions).
  • Perform twice a year audits of timesheets and Personnel Files of volunteers across groups. (google form and preparing a report for actions).
  • Automate process (especially checklists) and try to reduce HR paperwork.
  • Assist in updating and maintaining a project plan.
  • Attend bi-weekly human resources meeting and monthly talent management team meeting
EXPERIENCE/REQUIREMENTS:
  • Demonstrated ability to handle multiple projects and details simultaneously.
  • Associates degree completed and/or minimum 1-year full time paid/non-profit work experience required.
  • Attention to details.
  • Self-disciplined, completing assigned tasks on deadlines.
  • Good in MS Excel, Word, Google Docs.
  • Requires self-direction, tact, diplomacy and a clear, courteous and professional manner. When dealing with the public.
  • Must demonstrate effective oral communication skills.
  • Ability to work cooperatively with staff inside and outside of the department.
  • Knowledge of US Labor laws and compliance like HIPAA, OSHA and DPA preferred.

Stipend ProvidedFalse

Training ProvidedFalse

Housing AvailableFalse

Language/Cultral Support AvailableFalse

Wheelchair AccessibleFalse

Fee RequiredFalse

Fee Amount: None

This opportunity is recurring

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About Idealist.org

Location:

389 5th Ave, 9th Floor, New York, NY 11109, US

Mission Statement

To bridge the gap between intention and action in order to bring about social impact.

Description

Idealist is a leading online global resource for finding jobs in the nonprofit sector, as well as volunteer opportunities and graduate school programs for social impact.

CAUSE AREAS

Education & Literacy
Environment
Education & Literacy, Environment

WHEN

We'll work with your schedule.

WHERE

2321 Marina Bay Drive WestFort Lauderdale, FL 33312

(26.09268,-80.1721)
 

SKILLS

GOOD FOR

N/A

REQUIREMENTS

  • FEW_HOURS_WEEK

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