Volunteer Personal Assistant

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The volunteer personal assistant plays a crucial role in supporting the efficient functioning of our organization. As a personal assistant, you will directly assist staff members, executives, or program managers in various administrative tasks. Your contributions will help us achieve our mission and serve our community effectively.

Responsibilities:

1. Administrative Support:

   • Assist with scheduling meetings, appointments, and events.
   • Manage calendars, travel arrangements, and logistics.
   • Prepare documents, reports, and presentations.
   • Handle phone calls, emails, and correspondence.

2. Data Entry and Organization:

   • Maintain accurate records and databases.
   • Organize files, documents, and office supplies.
   • Help with data entry and data management.

3. Event Coordination:

   • Assist in planning and organizing events, workshops, or fundraisers.
   • Coordinate logistics, invitations, and participant communication.

4. Communication:

   • Draft and proofread emails, newsletters, and announcements.
   • Assist with social media updates or website content.

5. Support for Program Managers:

   • Collaborate with program managers on specific projects.
   • Attend meetings and take notes.
   • Assist in program-related tasks as needed.

6. Confidentiality and Professionalism:

   • Maintain strict confidentiality regarding sensitive information.
   • Represent the organization professionally in all interactions.

Qualifications:

• Excellent organizational and time management skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Strong communication skills (both written and verbal).
• Attention to detail and ability to multitask.
• Reliable and punctual.

Time Commitment: Volunteer personal assistants typically dedicate a few hours per week based on their availability. The schedule can be flexible.