TGIA Event Planner

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Certainly! Here's a job description for the role of Event Planner at Talented Girls in Action (TGIA):

Job Title: Event Planner Volunteer

Organization: Talented Girls in Action (TGIA)

Location: Remote/Virtual

Duration: Flexible (Short-term or Long-term)

Position Overview: Talented Girls in Action (TGIA) is seeking a highly organized and detail-oriented individual to join our team as an Event Planner Volunteer. The Event Planner will play a pivotal role in conceptualizing, planning, and executing events and activities that support the mission and objectives of TGIA and provide empowering experiences for talented girls.

Key Responsibilities:

1. Event Conceptualization and Planning: Collaborate with the TGIA team to conceptualize and plan a variety of events and activities, including workshops, seminars, conferences, fundraisers, and community outreach events, tailored to the needs and interests of talented girls.

2. Venue Selection and Logistics: Research, identify, and secure suitable venues for TGIA events, considering factors such as location, capacity, amenities, and accessibility. Coordinate logistics such as catering, audiovisual equipment, signage, and transportation as needed.

3. Program Development: Work with program coordinators and subject matter experts to develop event agendas, content, and activities that align with TGIA's mission, goals, and target audience.

4. Budget Management: Develop event budgets and financial plans, monitor expenses, and seek cost-effective solutions to ensure events are executed within budgetary constraints.

5. Vendor and Supplier Coordination: Liaise with vendors, suppliers, and service providers to procure goods and services necessary for event execution, negotiate contracts and terms, and oversee vendor relationships.

6. Promotion and Marketing: Collaborate with the Communications team to develop promotional materials, including event invitations, flyers, social media posts, and press releases, to effectively market TGIA events and attract participants.

7. Registration and Attendee Management: Implement registration processes and systems for event attendees, manage RSVPs, coordinate attendee communications, and ensure a seamless registration and check-in experience for participants.

8. On-site Event Management: Oversee all aspects of event execution, including set-up, registration, attendee assistance, program flow, speaker or presenter coordination, and on-site problem-solving to ensure events run smoothly and successfully.

9. Post-event Evaluation and Reporting: Collect feedback from participants, volunteers, and stakeholders to evaluate event effectiveness and identify areas for improvement. Prepare post-event reports and recommendations for future events.

Qualifications:

• Strong passion for empowering and supporting talented girls and young women.
• Proven experience in event planning, coordination, or management, preferably in a nonprofit or community organization setting.
• Excellent organizational, time management, and multitasking skills, with the ability to manage multiple projects and deadlines simultaneously.
• Strong communication and interpersonal skills, with the ability to work collaboratively with diverse stakeholders, volunteers, and vendors.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and event management software/tools preferred.
• Creative mindset with the ability to develop innovative event concepts and experiences.
• Flexible schedule and availability to work evenings and weekends as needed.

Benefits:

• Opportunity to make a meaningful impact by organizing events and activities that empower and inspire talented girls.
• Gain valuable experience in event planning, project management, and nonprofit leadership.
• Work closely with a dedicated team of professionals and volunteers in a supportive and collaborative environment.
• Flexible schedule and remote work options available.

How to Apply: To apply for the Event Planner Volunteer position at TGIA, please submit your resume and a brief cover letter outlining your interest in the role and any relevant experience to Lachish Jones at ljones337@tgiainc.org