Knowledge Manager / Document Administrator

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Clear Blue Sea is a 501(c)3 nonprofit organization in San Diego, CA with a mission to cleanse the oceans of
plastic pollution. Clear Blue Sea’s innovative marine debris removal solution is an unmanned, solar-powered
Floating Robot for Eliminating Debris (FRED). Our FRED projects have involved over 100 students and
volunteers to help younger generations experience what it takes to address a global environmental crisis.

The knowledge manager's primary responsibility is to encourage correct and widespread usage of the company's knowledge base. They should create guidelines for what information is captured, by whom, how it integrates, and how to keep it up to date. A Document Administrator is knowledgeable about the comings and goings of every document in a company, and is an expert in receiving, filing, storing, and retrieving office documents and paperwork. In this role you will:

• Manage transfer of documents from Dropbox to Google Drive
• Review current multiple CBSea documentation repositories to gain familiarity with their structure and content. Organize
• Identify duplicate files that can be deleted to conserve repository space and prevent confusion
• Load files into folder structure in the Drive and notify all staff of new location
• Develop CBSea file storage and documentation guidelines
• Create intuitive repository structure for ease of finding documents. Define how the repository should be organized
• Document guidelines include format, structure, design, glossary, writing style, document review/approval processes. Align with CBSea Branding Guide.
• Provide training on CBSea knowledge/document management to all volunteers/interns
• Monitor documentation integrity monthly and provide a status report
• Identify documentation issues and potential resolutions for review by Corp Manager
• Develop CBSea Document Retention Policy & Privacy Policy in conjunction with Board

Skills needed: Dropbox, Google Drive/Gmail/Sheets/Docs/Slides, Written Communication

Additional helpful skills: degree or certificate in Administration

We value the principles of Equal Employment Opportunity without regard to race, color, religion, national
origin, age, sex, veteran status, genetic information, disability, or any other basis prohibited by federal, state
or local law.

Apply via our online form https://forms.gle/ GrujPEaRyofQcFk56
Contact Clear Blue Sea with questions: volunteer@clearbluesea.org
If you are passionate about saving the oceans, please get in touch!