Gala Procurement

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The Gala Assistant supports the Special Events Coordinator and Development Team in the day-to-day functions of the department.

Responsibilities include:

• Email correspondence with potential vendors requesting auction items for 2023 Gala.
• Fill out online donation forms where applicable and tracking procurement progress.
• Making phone calls and sending emails to potential vendors, donors, guests, and sponsors.
• Helping with procurement packet mailings, invitation mailings, and other tasks.
• Update the master sheet adequately with responses in a timely manner.
• Follow-up on donation requests.
• Helping register guests for the event.
• Respond to vendor queries, send out requested documents and direct them to the relevant personnel from the organization.
• Must be comfortable being flexible in day-to-day tasks, since responsibilities change based on necessary projects and changing deadlines